The change follows on from the Mobility Vision adopted in December 2024, in which accessibility, sustainable mobility, reduced car use and lower CO₂ emissions are key principles. The current scheme is not sufficiently aligned with this vision. Furthermore, due to the expense claim system, the current scheme places a high administrative burden on both employees and HR. The new scheme will therefore introduce an allocation system, which will reduce the administrative burden.
Switch to allowance system
The university is switching from a claims system to an allowance system. This will change the way in which both travel expenses and working from home allowances are claimed and paid. Employees will receive a fixed allowance in advance based on their hybrid work schedule and their choice of transport. Individual claims will therefore be a thing of the past.
How it works
- You apply for travel expenses and working from home allowance on the basis of a schedule that you fill in. In this schedule, you indicate the number of days you work from home and the number of days you travel per week, as well as the mode of transport you use to get to campus: public transport, car or (electric) bicycle.
Public transport users will receive a 2nd class NS Business Card. Radboud Universiteit reimburses all your public transport costs directly to NS.
Motorists who travel five days a week will receive a fixed monthly allowance of €15 if their commute is more than 10 kilometres.
Cyclists receive an allowance of €0.05 per kilometre, regardless of the distance. - A separate, simplified scheme will be introduced for student assistants and on-call workers.
- The schemes for relocation costs and temporary accommodation will be scaled back.
More information will follow once the scheme has been implemented. Employees will then be informed about the consequences of the new travel and relocation costs scheme and about the steps they will need to take.
Adjustment of parking subscription rates
In parallel with the new regulations, the university is adjusting the rates for parking subscriptions in line with its Mobility Vision.
The rate for parking subscriptions has not been adjusted or indexed since 2004 and no longer reflects cost developments and parking rates in the surrounding area. The subscription rate for staff and students – anyone with a U, S or E number – will therefore be increased to €30 per month. The exception for German students will be discontinued.
The new rate will result in a clearer parking policy and is more in line with the university's mobility objectives.