The Graduate School for the Humanities tracks the progress of both funded and non-funded PhD candidates by means of Hora Finita, an online system for monitoring PhD tracks. Hora Finita uses the term ‘checkpoints’ to refer to certain milestones that can be reached during each PhD track.
- Introductory Meeting with the GSH
In addition to the GSH Introduction Days (mandatory for all employee-PhD candidates, partially mandatory for all other PhD candidates), the GSH invites all new PhD candidates for an individual welcome meeting with the GSH coordinator. This meeting takes place within the first month after the start of the PhD track.
2. PhD Project Agreement
All PhD candidates are requested to complete a training and supervision plan (TSP). This TSP is integrated in the PhD Project Agreement, a document that serves as a conversation starter between PhD candidate and their supervisors. This document will be sent to new PhD candidates by the GSH coordinator and it should be uploaded to Hora Finita within three months after the start of the PhD track.
3. First Assessment
7 months (funded) or 12 months (non-funded) after the start of the PhD track, PhD candidates are invited for their first assessment. This assessment focuses on the start of the PhD track, the progress made so far and looks ahead to the so-called ‘go/no go’-assessment. In preparation of this first assessment, PhD candidates fill in a progress report and a confidential questionnaire on the relationship with their supervisors (who are in turn also invited to fill in such a confidential questionnaire).
4. Go/No Go Assessment
During the go/no go assessment, all parties involved in a PhD track assess the progress so far and express their ideas about continuation (or discontinuation) of the project: GSH, the research institute, the PhD supervisors and – most importantly – the PhD candidate themselves. In preparation for this assessment, PhD candidates fill in a progress report and a confidential questionnaire on the relationship with their supervisors (who are in turn also invited to fill in such a confidential questionnaire), they provide an updated planning for their entire project and they hand in a writing sample (the content of which is dependent on the research institute). The go/no go meeting takes place 14 months (funded) or 24 months (non-funded) after the start of the PhD track. The outcome of this meeting can be ‘go’ (PhD track will be extended), ‘no go’ (PhD track will be terminated), or ‘indecisive’ (decision is postponed and a tailormade agreement is reached on how to proceed).
5. Additional Assessments (funded tracks)
PhD candidates have additional annual meetings with either the GSH coordinator, the research coordinator and/or the research director of their institute. For all these meetings PhD candidates are requested to fill in a progress report and a confidential questionnaire. The Faculty of Arts has additional, more informal, meetings without any preparatory work at 19, 30, 42 and 54 (parttime only) months. If your PhD project is still unfinished at the moment your contract expires, GSH will keep monitoring your track on a less frequent basis by means of written progress reports only.
6. Additional Assessments (non-funded tracks)
PhD candidates are annually requested to assess the progress of their PhD project by means of a written progress report for the duration of their PhD track.
7. Exit Meeting
When a PhD project is finished and the manuscript is uploaded to Hora Finita, PhD candidates are invited for an exit meeting with the GSH coordinator to evaluate their entire PhD track.