Adding and removing members workgroup folder without student access

In this guide, you will learn how to add and remove users to workgroup folders without student access.

Steps

  1. Step 1

    Log in via:

    Account Portal

  2. Step 2

    step 1

    Log in with your E- or U-number and your RU password.

  3. Step 3

    step 2

    Choose: Start a new request.

  4. Step 4

    step 3

    Choose: Workgroup folders.

  5. Step 5

    step 4

    Click on the button in front of Edit: Workgroup Folder without students.

  6. Step 6

    Step 5

    A drop-down list of all workgroup folders (without student access), of which you are the owner, appears.

    From this list, select the desired workgroup folder and press the button at the bottom of the screen.

  7. Step 7

    The following overview window shows:

    Step 6

    Before users can be added or deleted to the selected workgroup folder, the end date will need to be confirmed. It is also possible to change the end date of the selected folder in this step. The end date can be moved forward a maximum of 2 years.

  8. Step 8

    If the date is correct, press submit at the bottom of the screen.

    Step 7

Add a member

(NOTE: This is a workgroup folder without student access; no students (s-numbers) can be added)

Search by last name, first name or last name% or U/E number, select the right person, and assign read-only access or read-and-write access. Repeat this action for all users that need to be added.

Note: only click the Submit button after all necessary changes have been made to the workgroup folder (this may include removal of members for instance).

Remove a member:

Step 1

Tick off the user(s) to be removed, and then click X.

Step 2

Once you have completed all changes to the workgroup folder, click the Submit button.

Step 3

The overview of the shopping cart shows, to finalize your request click the Submit button at the bottom right.

Added members will receive an e-mail

 

In a few minutes, added members will receive the following e-mail:

Dear <name of the new member>,

The owner of workgroup folder <workgroupfolder name>, has given you <Read-only or ReadWrite> access to this workgroup folder. After logging out and logging in, the folder is available. You can find the workgroup folder at a RU workstation under quick access in the explorer: click on wrkgrp and you will see all workgroup folders to which you have access. You can use RU-Connect at non-RU workplaces.

(ReadWrite access means that you can place and edit files in addition to reading. Read-only access means that you can only read files)

NOTE: The workgroup folder is only visible after logging out and logging in again at the workplace. 
 

Kind regards,

Functional Management RU Bestandssysteem

e-mail: rubestandssysteem [at] ru.nl

www.radboudnet.nl/bestandsmappen

Note: this is an automatically generated message.

Deleted members will receive an e-mail

In a few minutes, deleted members will receive the following e-mail:

Dear <name of the deleted member>,

Owner <your name> of workgroup folder <workgroupfolder name> has withdrawn your access to this workgroup folder.

Kind regards,

Functional Management RU Bestandssysteem

e-mail: rubestandssysteem [at] ru.nl

www.radboudnet.nl/bestandsmappen

Note: this is an automatically generated message.

Adding and removing members from a workgroup folder with student access

See the instructions “Adding and removing members from a workgroup folder without student access”.

The only difference: On this screen you select “Edit Workgroup folder with students” (instead of “Edit Workgroup folder without students”.

Workgroups that can be made accessible to students all have names starting with STD.