1. What options are available in the new building for furnishing and personalising workspaces?
The house and building rules within the Maria Montessori building are different from what you are used to in the Erasmus building, or perhaps the same, but they are enforced more strictly. We are currently in the process of compiling these rules. We will soon share an overview here, providing more detailed information on putting up posters, plants, and so on.
Unfortunately, we will not be able to have all the relevant details ready by 13 April, but we will communicate as much as possible about the guidelines and rules that are already known. This also applies to the office environment, drawer units, whiteboards, etc.
2. Is there a clean-desk policy?
Yes, making workspaces available to other colleagues is one of the faculty-wide principles that have been established. It is therefore important to always leave your desk tidy when you have finished working.
3. Where will I be able to hold (hybrid) meetings?
All larger meeting rooms in the Maria Montessori building can be booked centrally via the Planon app. There are several meeting rooms on the 2nd and 3rd floors of FFTR:
- 6 meeting rooms with a capacity of 4 people; these cannot be booked.
- 1 meeting room with a capacity of 10 people
- 1 reception room (shared with IVOC and TBI) with a capacity of 12 people
All meeting rooms are also suitable for online and hybrid meetings. If all meeting rooms on your own floors are fully booked, it is also possible to book a room elsewhere in the building.
4. What is the difference between the various types of workstations?
There will be various types of workstations available within the workspaces:
- Single-person rooms with a desk workstation and a meeting area
- Single-person rooms with a desk workstation and an additional workstation
- Rooms for 2, 3 or 4 people with multiple desk workstations
A desk workstation is a standard, health and safety-compliant workstation where you can carry out (concentrated) work for a longer period. These workstations are equipped with a sit-stand desk and a docking station with dual screens. A drop-in workstation is a workstation where you can only work with your laptop. It does come with a desk chair and a height-adjustable desk, but when this workstation is not in use, it can also be used for meetings. Drop-in workstations can be placed in single-person rooms as a replacement for a meeting table, so that colleagues have extra space during peak times to work quietly between appointments.
To determine the number and type of workstations that fit into a space, we must adhere to the guidelines of the Health and Safety Service and ensure adequate ventilation of the spaces.
5. Are there any quiet workspaces or offices where staff can work on busy days?
The single-person rooms on the atrium side of the building are the quietest places to work. In addition, as a department, you can also choose to designate a specific room as a quiet room and share it with all colleagues in the department.
6. Where can I hold confidential meetings, and is this possible in a room without glass walls?
For confidential conversations, you can agree to use the single-person rooms with meeting facilities on the atrium side of the building. For security reasons, it is mandatory for every room to be visible from the corridor. For extra privacy, a large proportion of the glass walls have therefore already been fitted with a privacy film.
