Annual appraisal interview (information for supervisors)

As supervisor, you will conduct an annual appraisal interview with your staff member once a year. Together the two of you will reflect on the past year and discuss the following topics:

  • The aspects of the staff member’s work that were successful and less successful during the past year.
  • Whether the staff member achieved the agreed results.
  • The development of the staff member’s collaboration with their colleagues.
  • Your performance as a supervisor and the mutual collaboration.
  • The staff member’s expectations and ambitions for the forthcoming year.
  • Opportunities for personal development, which have been tailored to match the objectives of the department and the organisation.
  • Agreements for the forthcoming year about the results that will need to be achieved, the staff member’s personal development and your mutual collaboration. These objectives will be formulated as SMART (Specific, Measurable, Achievable, Relevant, and Time-bound. 

The interview will need to be documented in the annual appraisal interview format and approved and signed by the supervisor and the staff member within three weeks after the interview has taken place. You will then need to send the form to your Human Resources (HR) contact. They are responsible for making sure that the form is saved in the staff member’s digital file. 

Different organisational units have additional agreements about the procedure and they sometimes use their own formats and forms. The HR department is aware of this.

There are e-learning modules in gROW that you can take, which will teach you about conducting annual appraisal interviews. 


Contact the HR staff member from your department.

Contact department