Storing and sharing research data

Compare the available tools for storing and/or sharing data in the table to choose a suitable tool for your research at Radboud University. Want to store and share data after your research is complete? Take a look at appropriate solutions for archiving and publishing research data.

Some faculties and research institutes at Radboud University have an RDM policy that requires researchers to use specific storage and sharing options. Before deciding where you will store your research data and how to share those data during your project, have a look at your institute's RDM policy to see which options your institute recommends.

When sharing personal data make sure they can only be seen and used by persons who are legally allowed to do so and in compliance with the information provided in the informed consent form. Also, consider if a read-only access authorization is sufficient.

Storage and sharing tools

Compare the available tools for storage and/or sharing to choose a suitable tool for your research at Radboud University. Storage sites are suitable for storing a certain type of information if it has a ‘V’ after it and not suitable if it has an ‘X’ after it.

Storage locationStorageCan be shared withReal-time collaborationLevels of authorisationPersonal data
Radboud Data Repository*VEveryoneXViewing, managing and/or editing rightsV
OneDrive with a Radboud account**VEveryoneVViewing and/or editing rightsSee your institute-specific RDM policy
Teams with a Radboud account VEveryone inside (standard) and outside (optional) the Team VViewing and/or editing rights (full editing rights for all team members by default)See your institute-specific RDM policy 
Radboud Universiteit workgroup foldersVRadboud University employees and studentsX (File-locking)Full editing rights onlyV
SurfDriveVEveryoneVViewing and/or editing rights Must be encrypted
FileSenderXEveryoneXFull editing rights onlyMust be encrypted

*Not all research institutions use the Radboud Data Repository yet.
**All files (including shared files) will be deleted once your Radboud account is deleted.

Inappropriate ways of storing and sharing

Examples of storage and sharing solutions that are not appropriate are:

  • Personal cloud drives, such as Google Drive, Dropbox, a personal OneDrive or WeTransfer
  • External drives, such as USB drives, external hard drives etc.

Contact

Do you have a question? Please contact Research Data Management Support via:

0243612863

Also interesting

Sharing and storing files safely

There are several locations where you can share and store your files safely. Your choice will depend on who you wish to share the files with and the degree of confidentiality of the information.