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A new environment for STIP and Study Guide Information

Duration
1 September 2023 until 1 September 2024
Project member(s)
Gerwald van de Munt , J.P. Buijs (Jeroen) D.S. Tatipata (Dante) MSc G.B.M. Straatman (Geke) P. Walraven (Pien) A.G. Wiechers (Arend) K.L. Meijer (Karen) D.M. Brijan (Denise) M.J.A. Leenders (Maartje) MSc L.H. van der Zee (Lieke) E.L.J. Leenders (Elke) R. Bozan (Roda)
Project type
Organisational / HR

In order to study successfully, students need a lot of information. Currently, this information can be found on faculty STIP pages or in cohort-specific Study Guides in the old website environment, Iprox. 

As Iprox is being phased out, the STIP and Study Guides Project is going to work on migrating this information to a new environment.

Background

Radboud University's Customer-Focused Online project (1 October 2018 to 31 March 2023) focused on thoroughly improving the university's online communication. The core of the project was: the delivery of a new website, with a new content management system (Drupal). Two issues in the old website environment (Iprox) were previously outside the scope of the Customer-Focused Online project:

  1. The faculty STIP pages
  2. The study guides

The way faculties provide STIP and Study Guide information in Iprox differs enormously. In addition to transferring information, this project will also focus on harmonising information (where possible). 

In agreement with all relevant stakeholders, it has been decided that non-cohort-specific information will move to Drupal, accessible from one central location: ru.nl/students. All cohort-specific information from the Study Guides will move to Osiris.

Process

Q2 2023: Delivery of Plan of Approach

In Q2 of 2023, Gerwald van de Munt (external project leader Fundatis) conducted an inventory resulting in a plan of approach that includes issues such as the inventory of educational information, target groups and platforms, architecture, management and functional design.

Q3 & Q4 2023: Start of project team

In the second half of 2023, the project team started to further shape the project plan and make preparations for the migration process, among other things.

Q1 2024 : Start migration process

Migrating both the faculty STIP information to Drupal and the study guide information to Osiris is a time-consuming process. To make this as efficient as possible, two Task Forces have been set up in addition to the project team. These will work in parallel on the migration process.

Q2 & Q3 2024 : Migration and go live

The project is working towards publication of all information by 1 July at the latest. 

 

STIP Taskforce Drupal

A Taskforce was launched in February 2024. It includes 10 MarCom employees from both the faculties and the Marketing & Communications division. Their task is to accelerate the transfer of as much STIP content as possible from Iprox to Drupal in the coming months (until 1 July 2024), and then remove those pages in Iprox.

Study Guide Taskforce Osiris

In March, the Osiris Task Force was also launched. One or more Osiris administrators are represented per faculty. In the weekly meeting, consultation takes place and agreements are made on the set-up of the ‘education catalogue’ in Osiris: the overview of all programmes and associated courses. The starting point is to harmonise as much as possible, with room for differences on the faculty level.

After go live

Are you missing information on the new website or in Osiris? Please report this to the Reporting Point of the ‘STIP and Study Guide Websites’ project at communicatie [at] ru.nl. Also, the old websites will always be viewable via Archive Web.

Stay up to date

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A new environment for STIP and Study Guide Information

News item

As Iprox is being phased out, the STIP and Study Guide Project is going to work on migrating the faculty STIP pages and the cohort-specific Study Guides to a new environment.

Contact information

For questions about the STIP and Study Guides project, please contact project manager Gerwald van de Munt, external project manager at Fundatis, via gerwald.vandemunt [at] ru.nl (gerwald[dot]vandemunt[at]ru[dot]nl) 

Funding

Funder of this project is the KOF programme (Quality Improvement Support of Functions) of the RUDO.