Organising an inspection of a digital exam on campus

Steps

1. Two types of inspections can take place in the Comenius Building:

   • Regular inspection: a standard inspection session for one specific test.
   • Cluster inspection: a joint inspection session where multiple digital assessments can be viewed in a secure environment. Students are free to come and go during a cluster inspection to view their exams. Surveillance is present during this cluster inspection.

   Interested in a cluster inspection? 

   Are you interested in or do you have questions about a cluster inspection? Please contact the digital assessment coordinator of the Teaching Information Point (TIP) of your faculty. 

2. Information beforehand

   Prior to the inspection, staff members ensure that the rooms in the Comenius Building are ready for use and that the computers are started up.

   The inspection takes place in one or more rooms in the Comenius building:

   • Rooms beginning with COM.A are located in Comenius building A.
   • Rooms beginning with COM.B are located in Comenius building B. 

3. This is how an regular inspection works

   1. Surveillance 

      There is no surveillance at a regular inspection. E-support employees can not be used for this. If surveillance is desired during an inspection, you will have to arrange this yourself. 

   2. Support

      E-support employees are available remotely and can provide technical support if necessary. They can be reached by telephone. See the instruction form in the room for contact information.

   3. Preparation 

      Report to the main entrance of either Comenius building A or B, depending on where the inspection takes place, 15 minutes before the start of the inspection. An E-support employee will meet you there, ask what tools you want to use and share the PIN number of the exam (if needed).

      Available tool for the examiner is: Use of a lecturer computer with touchscreen and Microsoft INK (recommended for inspections with large groups, so all your notes are visible on all screens in the rooms).

      Do you want to show your own files or documents on the large screens present in the room? Make sure you bring these on a USB stick or that the files are available online. It is not possible to connect your own laptop.

   4. Arrival students 

      Students arrive and take their seats in the room. Students can pick an available locker and seat themselves. Students’ jackets and bags must be kept in the lockers because of (fire) safety.

      Eating and drinking is not allowed during inspections.​​​​​​​

   5. Login and access procedure for students

      Students go through the following steps to take part in the inspection:
      1.    Log into the assessment software.
      2.    The inspection is available by pressing ‘upcoming’ (top right corner) and then ‘completed’.
      3.    The student can view the exam with the help of a PIN number.
       

   6. Finishing up
      If necessary, do not forget to take out your USB stick from the main computer before the inspection is finished. An E-support employee will shut down all computers in the room and ensure that the room is closed.