Providing weblectures

Weblectures are lectures that are recorded on campus using a weblecture set. Depending on what a lecturer chooses, a weblecture can be watched after the lecture is over or also watched live via a livestream link.

Why choose weblectures?

Students can look at the course material that was used again when they find the course or subject difficult.
Students that are sick or who can not attend a lecture for other reasons, can still attend lectures online.
Students studying abroad can also attend lectures.
Weblectures are complementary course material next to notes and literature.

Preparations for a weblecture

Microphone

It is of utmost importance you use a lavalier microphone when recording a lecture. If the microphone is not ready for you in the lecture hall, you can retrieve it at the doorman.
More and more lecture halls feature a ceiling microphone. As a result, audio is always recorded, even when the lavalier microphone is turned off. Please note that the audio is recorded throughout the lecture, even during the break. You can remove this when editing the recording.
If a student asks a question during the lecture, make sure to repeat that question for the recording.

Imagery

Keep in mind that the screen recording is also on continuously. The weblecture shows what you do on the computer. That means that if you check your email during the break, it also shows up on the recording. This can also be removed afterwards.
If you are presenting content made by third parties, it might be copyrighted. Remember to take copyright laws into account if that is the case. Take a look at the page for more information on copyright.
Warn the students beforehand that it is not allowed to take screenshots of the weblecture and that sharing the weblecture, for instance through social media, is also prohibited.

Status light

To make lecturers and students aware that they are being recorded, weblecture halls are being fitted with a red light. When the recording is on, the light turns red. When a weblectures employee is checking the equipment before a recording, the light flashes red.

Processing time

After you have received the link to your lecture, the recording still needs to be processed by the system. Depending on the number of daily recordings, this can take until the next morning. All recordings are available no later than the next day.

Scheduling a weblecture

You as a lecturer choose whether to use weblectures or not. If you want to make use of weblectures, there are three steps to take in mind.

Step 1: Have the lecture be scheduled

If you want to have one or multiple lectures to be recorded, you have to indicate this to your faculty scheduler. Then, when the schedule shows your lecture will be recorded, it will happen automatically. The recording starts at the scheduled time and will keep running for 5 more minutes after the lecture has ended.

Step 2: Livestream link on Brightspace

If you wish to have a lecture or lecture series recorded, please inform the faculty scheduler. The link for the livestream will automatically be placed on Brightspace, so students can attend the lecture online.

Step 3: Publishing and, if need be, editing a recording

After the lecture the weblecture system will automatically send you an email with a link you can place on your Brightspace course page. Check out this guide to learn how to do this. You can also edit the video. For example, by cutting certain parts out. Take a look at this guide to learn how to do this.

Locations with weblecture sets

Some lecture halls have fixed recording equipment available. In most cases the cameras can turn and zoom in. To make sure someone is present to operate the camera, you need to submit a request to the scheduling officer at your faculty.

Building	Rooms
Berchmanianum	the Chapel
Lecture Hall Complex	CC1; CC2; CC3; CC4; CC5
Elinor Ostrom building	EOS N 01.110; EOS N 01.150; EOS N 01.260 (Theater hall C); EOS N 01.320; EOS N 01.550; EOS N 01.610; EOS N 01.630; EOS N 01.760
Erasmus building	E 2.50; E.53; E 2.54; E 2.55; E 2.66*
Grotius building	GR -1.070; GR -1.075; GR 0.100; GR 1.109; GR 1.139
Huygens building	HG 00.062; HG 00.071; HG 00.086; HG 00.303; HG 00.304; HG 00.307; HG 00.514; HG 00.539; HG 00.616; HG 00.622; HG 01.028
Linnaeus building	Linnaeus 1; Linnaeus 2; Linnaeus 3; Linnaeus 4, Linnaeus 5, Linnaeus 6, Linnaeus 8
Maria Montessori building	MM00.025; MM00.029; MM00.035; MM02.130; MM02.610; MM02.630; MM03.610; MM03.650; MM04.610; MM04.640; MM04.650
Paviljoen/ Erasmuslaan 9	Zaal ELAAN9 01.10*
Radboudumc	M205 Hippocrates; M230 Lammerszaal; M260 Auditorium
Spinoza building	SP1, SP2, SP3*
Dentistry building	0.038; 0.078*
Thomas van Aquinostraat 1	TvA 1.00.02; TvA 1.00.06*; TvA 1.00.35

* Cannot be manually operated.

Personal Data Protection Act (PDPA)

When showing web lectures, you are required to take the privacy of the people concerned into account. Showing (video) images of people can be seen as processing personal data. On the basis of the Personal Data Protection Act (PDPA, or WBP in Dutch), permission of the people involved is required for using the (video) images.

Frequently asked questions

I have not received a link, what now?

Send an email to weblectures [at] ru.nl (weblectures[at]ru[dot]nl)

Make sure to state:

The course code
The room number
The date and time

My students are unable to watch the weblecture, what now?

Send an email to weblectures [at] ru.nl (weblectures[at]ru[dot]nl)

Make sure to state:

The course code
The Content Item in Brightspace where the link was posted
The link itself

Does the link work outside of Brightspace?

No, the livestream link as well as the link to the recording only work in Brightspace.

Contact

For questions about weblectures, please send an e-mail.

weblectures [at] ru.nl