Changing your display name during a Team meeting can be useful if, for example, you want to add your job title or department after your name, so that all participants can immediately see what role you have in the meeting. The change only applies for the duration of the meeting and does not affect your account settings outside of the meeting.
How to use the feature
The feature is disabled by default and must first be enabled manually for each meeting by the meeting organizer. The organizer does this by clicking Allow participants to edit their display name in Meeting Options.
You can change your name once the meeting has started:
- Open the participant list by clicking on People at the top of the meeting window.
- Move your mouse over your own name in the participant window.
- Click More options (⁝) and then select Edit display name.
- Enter the desired name and click Save. Your custom name will then only be displayed in the current meeting.
Example: John Smith can change his name during a meeting to John Smith – IT Management.
Important to know
This change only applies for the duration of the meeting. Your original name in Teams and Outlook remains unchanged.
Your original name remains visible in certain areas, such as calendar invitations, the list of invitees, and group chats. Your original name is also displayed in permanent meeting data such as attendance reports and transcripts.
This feature is therefore not intended for anonymity, but purely to provide more clarity and context in meetings. Participants will see in the chat that your name has been changed, along with your original name.