Mensen op een scherm aan het videobellen
Mensen op een scherm aan het videobellen

Zoom video conferencing software licence ended from 1 September

From 1 September, Radboud University is cancelling the extended licence for the video conference software Zoom. Microsoft Teams will become the designated software for videocalls and online meetings. Online lectures can be given with Virtual Classroom in Brightspace.

During the covid pandemic, the university bought an extended licence for Zoom that was used by employees and students for online meetings and remote learning. In the meantime, we worked hard to implement Microsoft 365 as the default software package for productivity and (online) collaboration. 

By now, all employees and students of Radboud University have access to Microsoft 365, which contains the software Teams Meetings for online video meetings, such as video conferences. Virtual Classroom was already available for online lectures. The licence for Zoom has thus become unnecessary. 

Video conferencing 

Microsoft Teams 

Microsoft Teams is an online collaborative tool. With this software, you can chat with people within and outside Radboud University, make (video) calls, hold online meetings, manage tasks and schedules, and collaborate on documents in real time. Microsoft Teams is installed by default on Radboud workstations and is easy to use with your Radboud account. 

E-learning in gROW

Zoom basic licence 

From 1 September onwards, video conferences in Zoom wil be limited to meetings of 40 minutes with a maximum of 100 participants. New accounts will no longer be distributed. Current users can still log in, but have fewer functionalities available. All users were notified, this Spring.

Giving online lectures 

Virtual Classroom 

Brightspace contains the software Virtual Classroom with which you can give online lectures. You can plan the meeting via Brightspace, and the link is then automatically shared with students in a Brightspace course. You can use Virtual Classroom for lectures with up to 150 participants.

Microsoft Teams Meetings 

You can also use Teams Meetings for lecture groups larger than 150 participants. You plan the meeting in your Outlook agenda and share the link with your students via Brightspace. 

On the teacher website, you will find more information on how to schedule a lecture via Teams Meetings or Virtual Classroom and what functionalities are available. We are currently working on guidelines and practices for the use of video software in online lectures. We will publish more information on this shortly in the Radboud University's teacher website. In support, we will offer a presentation on giving online lectures specifically for lecturers in June and September.

Sign up for the presentation giving online lectures in September

Contact information

There are several manuals available if you would like to know more about how Teams Meetings works. For any further questions, please contact the Microsoft 365 Management Team: via the online walk-in consultation session (Monday, Wednesday, Friday: 9.30 am-10.00 am) or via mail at fb-m365 [at] (fb-m365[at]ru[dot]nl)

If you have any questions about how to design online education, please contact your faculty Teaching Information Point.

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