Having your dissertation printed

As a PhD candidate, you must ensure that your dissertation is available in printed form in time for the defense. The printing costs may be reimbursed if certain conditions are met (see doctoral regulations, Appendix 2: Rules for reimbursement of printing costs).
You need to know this before printing your dissertation:

Contact a supplier in time. It is best to do so as soon as you have submitted your manuscript and at least three months before your defense.
To ensure timely delivery of your dissertation, it is important that you stay in contact with the vendor throughout the process.
The following people should receive one or more copies:

The members of the Doctoral Examination Board.
The Registrar's office (10 copies no later than 4 weeks before the defense).

Check with your graduate school to see if there are any additional requirements that apply to you.

You have two options for having your dissertation printed.

Printing yourself
Printing through Radboud University Press

Printing yourself

You choose your own printer for your dissertation. You can do the design yourself or outsource it to a designer. Often, printers also offer an option to have the design done by them. The printer is also listed at the beginning of the dissertation.
You have the freedom to make choices about things like the design, type of paper and amount of color. However, you are also responsible for communicating with the printer and any designer. You advance the costs and can claim them afterwards.

Printing costs

Your printing costs will be reimbursed up to a maximum of € 2,200 (see rules for printing costs in the Promotion Rules). The total compensation may not exceed the total printing costs for the PhD candidate. It is important that you request this reimbursement within six months after you have incurred the costs.
The request for reimbursement of printing costs includes the following attachments:

The invoice of your final printing costs;
A statement from the The Registrar's office that it has received the prescribed number of copies;
A confirmation from the UB repository that the digital version of the dissertation has been delivered;
A completed claim form. For Radboud University: https://www.ru.nl/cif/cfa/formulieren/declaraties/. For the UMC: an e-declaration (if the PhD candidate is (still) employed) or via a PNIL form from the head of the department (if the PhD candidate is no longer employed).

Claim information can be obtained from the faculty. PhD students at the UMC can request this information from the supervisor's office.

Printing through Radboud University Press

Radboud University Press provides professional design services in addition to dissertation printing.

You can choose this option if you are doing a PhD at Radboud University, except if you are doing a PhD at the Behavioural Science Institute or the Max Planck Institute. These research institutes use their own series.

Online visibility

Your dissertation will receive a unique Digital Object Identifier (DOI) and International Standard Book Number (ISBN). This makes your dissertation optimally findable online.

Number of copies

For sustainability reasons, Radboud University Press will print a maximum of 80 copies of your dissertation. If you wish to have more copies printed you will pay the additional cost yourself.

Concise version for acquaintances

Radboud University Press takes care of the professional design and printing of a condensed version of your dissertation for friends, family and acquaintances. This version contains the abstract(s), the acknowledgement and a QR code to the full digital version.
Radboud University Press prints up to 135 copies of the condensed version.

Print-on-demand service

The print-on-demand service allows you to order paper copies long after the defense is over.

Financial handling

Radboud University Press takes care of the financial settlement with the faculties (for Radboudumc with the departments), so you don't have to advance money or submit claims.

Contact

Are you interested in this service or have questions? If so, please send an email to dissertations.radbouduniversitypress [at] ru.nl (dissertations[dot]radbouduniversitypress[at]ru[dot]nl).