If you use Generative AI (GenAI) in your work for content creation, you need to adhere to some guidelines. Radboud University also offers a tool to facilitate the use of GenAI.
Guideline:
Do not publish completely machine-generated content in the Radboud University communication channels (such as the website, newsletters, social media, etc.)
There is no better content than original content created by our employees. This content is not only authentic but is also safer to use compared to products from external sources (think of copyright, for example).
We recommend using AI only in these cases:
- Before you start creating your content, to generate ideas and collect insights.
- After you finish your content for editing and improving it.
Always check your content
If you do use GenAI, human control of the output is essential. In doing so, check:
Before using GenAI:
- No sensitive or private information is entered in a prompt
After using GenAI:
- Tone of voice. Does it match that of the university and the target audience? Doesn't it sound "too machine"?
- Accuracy of the facts. Is everything correct?
- Clarity and completeness. Is the content understandable? Is it not just “empty words”?
- Common AI failures. Especially relevant for images. Look for abnormalities like asymmetrical facial features, odd finger placement, objects with strange proportions, etc.
If you are in doubt, don't hesitate to ask your supervisor or colleagues for their opinion.
Recommended tool: Copilot Chat
At Radboud University, for now the only AI assistant which is officially recommended for use is Copilot Chat. The Microsoft Copilot Chat feature can be accessed by anyone via https://copilot.cloud.microsoft/ and is embedded in the Edge browser by default.
It is not recommended to use free tools like ChatGPT, Google Gemini, and similar ones, as they pose various privacy and security risks.
For more tips and guidelines and more about the background of these guidelines, see the regulation “AI usage in the communication materials of Radboud University”.