It is possible to share a system folder such as Inbox, Contacts, Logbook, Notes, Tasks and Calendar in Outlook with one or more colleagues. You give an authorisation to do so. Your colleague has to manually add the folder once. Follow the steps below
Step-by-step plan
- Open Outlook and go to your e-mail
- In the left bar, right-click on the folder you want to share
- Inbox (for incoming e-mails)
- Drafts (for email drafts)
- Contacts (for contacts)
- Click Properties and go to the Permissions tab
- Click ‘Add’ and select the person with whom you want to share the folder
- Choose the desired permission level
- Apply this and save the setting
The person granted access needs to add the folder manually:
- In Outlook, click ‘File’
- Go to ‘Open’
- Choose ‘Folder from other user’
For additional options, contact the ICT Helpdesk.