All purchases within the university are made through the system BASS Finlog. Be it ordering products or purchasing services. To do this, you enter an order request in BASS. The Purchasing Department then converts this request into an order (purchase order), which is placed with the supplier. This is preceded by financial approval by the general ledger and the budget holder.
Authorisation
To enter order requests in BASS, you need the authorization ‘Order applicant’. If you do not have this authorization yourself, you may ask your department's secretariat to enter the order request for you. Manuals for order requesters can be found on a separate page. There you will find manuals on entering an order request and other BASS-related manuals (in Dutch only).
Catalogue and non-catalogue requests
There are two types of order requests you can enter:
- Catalogue requests: These are orders you make directly through the online shop (also known as punch-out) on the home page of orders in BASS. Think of office supplies at Lyreco, Radboud Merchandise at DressMe or laboratory supplies at VWR. The university has made arrangements with the suppliers in the punch-out. This not only allows you to place an order easily and quickly, but also to benefit from discounts.
- Non-catalogue requests: These are order requests for specific products and services that you won't find in the punch-out. Although these products cannot be ordered directly via the webshop in BASS, price agreements have also often been made with suppliers for certain products. The Purchasing Department takes care of these requests. In a non-catalogue request, you can therefore add quotations and web links to make the specifications of the product or service clear.