Valid from 1 July 2026
On 1 December 2025, the Executive Board and the trade unions reached agreement on the travel and moving expenses regulations for Radboud University in the Local Council. These changes are based on the Mobility Vision adopted in December 2024, which revolves around accessibility, sustainable mobility, less car use and reducing carbon emissions. The old regulations do not adequately reflect this vision. Moreover, the old travel and moving expenses regulations cause a high administrative burden for both employees and HR due to the claims system.
End of travel and home-working allowance claim form
This will change the way in which both the travel allowance and the working from home allowance are applied for and paid. You will receive a fixed allowance in advance based on your work timetable and your choice of means of transport. You no longer need to fill in expense claims, unless you are resident (as registered in BASS) abroad.
How the regulations work
You will apply for the travel expenses allowance and working from home allowance based on a pattern to be completed. In this timetable, you will specify the number of work-from-home days and travel days per week, and the transport you use to travel to the campus: public transport, car or (electric) bike. It is not possible to combine reimbursements for public transportation, a car, and/or a bicycle.
- Public transport users will receive a 2nd class NS Business Card through TC&O Mobydesk if their commuting distance exceeds 10 km. Radboud University will settle all your public transport costs directly with NS. So, you will no longer have to claim your expenses. But if you travel by public transport outside the NS Business Card travel area, you can claim the travel expenses in full in BASS. This also applies to bus route SB58 from Emmerich, via Kleve to Nijmegen. The NS Business Card may only be used for commuting.
EXCEPTION: if you travel by public transport outside the NS Business Card travel area, you can claim the full cost of your journey in BASS; - Motorists will receive a fixed monthly allowance of €15 for 5 travel days per week if their commuting distance exceeds 10 km. This also applies if you travel to the campus by motorbike, scooter or moped. If you travel on four, three, two or one day(s) each week, the allowance will total 80%, 60%, 40% or 20% of this amount, respectively.
- Cyclists will receive an allowance of €0.05 per kilometre travelled per day regardless of the commuting distance. This allowance will be paid monthly.
- The working from home allowance will be €7.13 per month if you work from home one day a week. Once you have filled in your timetable for travel and working from home, the working from home allowance will be calculated automatically and paid out monthly. The €2 per day home working allowance is transferred from the expense claim system to the allocation system. Under Dutch tax rules, 214 working days per year are assumed. Therefore, the monthly fixed home working allowance on a full-time basis is: 214 days x €2 divided by 12 months = €35.66 per month. That amounts to €7.13 if you work from home one day a week. The travel allowance and home-working allowance continue to be paid during holidays, as the calculation of 214 working days per year takes account of holidays and public holidays.
Public transport users and motorists with a commuting distance of 10 km or less will not receive a travel allowance. The idea is to encourage cycling for commuting distances of up to 10 km. With this commuting distance, if you choose to travel to the campus by car or public transport, then that is your own choice.
Travel/working from home allowance in conjunction with absence and leave
On the page Travel expenses in conjunction with absence and leave, you will find more information about the travel/working from home allowance during various types of leave.
Student assistants and on-call workers
Student assistants (who do not have free transport) and on-call workers will receive a travel allowance of €0.05 per km if they travel by bike or public transport, regardless of the distance. If they come by car, then no allowance will be allocated.
Arranging this in BASS
In BASS, you will soon specify the number of work-from-home days and travel days, and you will choose the transport you use to travel to the campus: public transport, car or (electric) bike. If you choose public transport, you will receive an NS Business Card.
