If you wish to use a shared email address with your team, you can request a functional mailbox, which is also known as a shared mailbox. Every staff member with a Radboud account can request a functional mailbox. You can request the mailbox through the Account Portal.
For this purpose, you can use the following manual: Requesting a functional mailbox.
Types of functional mailboxes
There are several types of functional mailboxes. See what types there are and what requirements the name of the functional mailbox must meet.
Purpose: use of a mailbox by multiple people. Within the set conditions you can choose the name of the mailbox (and the corresponding mail address), yourself. The owner gives the other participants access to the mailbox.
Examples: Helpdesk-Finlog, CIF / Secretariat, TeleMANN / Project Worldshare, UBN.
Purpose: To make a space (meeting room, conference room, etc.) available via the calendar. Strict naming conventions apply to this mailbox to make the rooms findable for (potential) users. Basically, reservation is an automated process that requires little management. A moderator function is optional.
Examples: E.18.06, Intervision Room DPO - Forum, Bee Room - HG02.537, Conference Room1.
Purpose: To make equipment (or other items that need to be reservable) available through the calendar.
Strict naming conventions apply to this mailbox to make the facilities findable for (potential) users. In principle, reservation is an automated process requiring little management. A moderator function is optional.
Examples: Beamer, FdM - laptop1, JUR.
Mailbox for a special application (for administrators only).
Only to be requested by administrators and only if an application needs access to a mailbox / login with f-number and password. This mailbox cannot be used in Outlook and will (probably) have IMAP access only.
Requesting mailbox permission
Once you have requested the mailbox, you will not automatically be granted access. Even the owner of the mailbox will not automatically be granted access. You can use the following form to control who will have access to the mailbox Requesting or Withdrawing Full Control of a Mailbox or Functional Mailbox.
If you are working off campus when you fill in this form, you will need to switch on eduVPN.