Sharing a calendar, mail folders or contacts

You can share your calendar, mail folders, or contacts with one or more colleagues.  For this purpose, you can use the manuals 

• Sharing a Calendar in Outlook
• Sharing mail folders in Outlook
• Sharing contacts in Outlook

When you share your calendar, you will ordinarily grant the other person default access rights. If you wish to make an exception for someone and you want to grant them extra rights, you will need to select a role for them at ‘Access level’.  In the same screen, the information in the ‘Permission level’ will tell you what this person will be able to do in this role. The role of ‘Editor’ (who is someone who can read the entries in your calendar and add entries to your calendar) is often only intended for secretarial office staff.

Privacy

When sharing your calendar, make sure that you safeguard your own privacy and that of others:

• Do not share your information with everyone.
• You should never include confidential or personal information in your calendar. 
• Use the default settings so that people can only see if you are available.