Sharing and storing files safely

There are several locations where files can be shared and stored safely. You can select the location on the basis of the person with whom you wish to share the files and the degree of confidentiality of the information. Please consult the table for the best option.

Types of information

  1. Standard information: Non-critical or non-sensitive data.
  2. Sensitive information: Competitively sensitive or confidential data.
  3. Critical information: Data that either contains personal information or can be traced back to a person.

Storing and sharing files within the university’s system

 

Location

For whom is the file intended?

Type of information

Personal folder*

Staff member

1/2/3

Departmental folder

Staff member

1/2/3**

Work group folder

Staff member/student

1/2/3

RU Box

Staff member

1/2/3

* = Information from a personal folder cannot be shared.

** = Critical information in a departmental folder can only be shared safely if the information is meant for the entire department.

Saving files and sharing them with external staff

 

Location

For whom is the file intended?

Type of information

SURFdrive

Staff member

1/2*/3**

FileSender

Staff member/student

1/2*/3**

Edugroups

Staff member/student

1/2*

USB stick/laptop

Staff member/student

1*/2***/3***

Cloud services

Staff member/student

1*

* = Advice: Encrypt the data.

** = Only if the data has been encrypted.

*** = Only if the USB stick or laptop has been encrypted.

Contact

Need help? Contact the ICT Helpdesk:

024 - 36 22222

This website is still under construction. More information: 'a new website'.