Selfservice Request leave

Steps

1. Selfservice requesting leave

   1. Open the BASS startpage.
   2. Click on Register Leave under My Leave on the startpage or click on My Leave in the navigation bar on the left.
   3. Click on [Enter Leavedetails].
   4. Enter the start and end dates of the leave, using the calendar if needed; enter the number of hours.
   5. Click on [Next] and then [Submit].
   6. If you do not yet want to save the hours you have entered yet, click on [Save For Later]. This can then be updated (see below under Update) and completed and submitted at a later date.
   7. After submission, the application is listed in the Absence Overview.

2. Requesting extraordinary leave

   1. Follow step 1, step 2 and step 3 from the steps above 'Selfservice requesting leave'.
   2. In the Absence Type drop-down menu, select “Extraordinary leave”.
   3. Under Absence Reason, select the appropriate reason.
   4. Continue the steps above from step 4.
   5. After approval by your supervisor, the application receives the Approval Status 'Approved'. 

   PLEASE NOTE: You have to fill in the number of days affected by the extraordinary leave. You can enter two digits after the decimal point/comma (depending on the setting in BASS).

3. Updating a leave request

   1. To amend a Leave request, click on the icon in the Update column on the Absence Review page.
   2. The screen 'Updating Absence Enter Absense Details' will open; this is where amendments can be made.
   3. Click on [Next]; the proposed amendment will be displayed on the screen.
   4. If the amendment is correct, click on [Submit]. This will be processed the same way as a new Leave request.
   5. After submission, the amendment will be implemented.

   If a leave day has already been entered and later a leave request is submitted for a period that includes this day, the leave request for 1 day can be amended to cover several days by changing the start and/or end date and the number of hours.

   PLEASE NOTE: If a leave request, whose date has already passed, needs to be changed, this can only be done by the secretary of the department in question. The Update icon is not clickable.

4. Deleting a leave request

   1. To delete a Leave request, click on the icon in the Delete column on the Absence review page.
   2. The screen 'Absence Details' will open with the removed Leave request.
   3. Click on [Submit]. This will be processed the same way as a new Leave request.
   4. After submission, by the leave request will be deleted.

5. Leave balance

   The leave balance can be viewed on the BASS startpage under My Leave. A more detailed overview can be viewed by clicking on My leavedetails summary.