Applying for your diploma

How to apply for your diploma

Once you have completed all components of your examination programme, you will automatically receive a notification that you can apply for your diploma. In Osiris, under ‘Cases’, your diploma application will be available for you to review and submit. The application consists of two steps:

1. Diploma application: you check your study progress overview (SVO) and confirm your graduation date.
2. Thesis registration: you upload a copy of your thesis to the thesis repository and indicate whether it may be made publicly accessible.

Make sure to apply for your diploma within four weeks after obtaining your last result. If you don’t, the date you submit your diploma application will be recorded as your graduation date.

Did you not receive an invitation to apply for your diploma, but believe you meet all the requirements? Then contact STIP.

Processing your diploma application

You can track the status of your diploma application via your progress page in Osiris. Once approved, your diploma details will be recorded in Osiris and forwarded to DUO. From that moment on, you can request an extract of your diploma via the DUO diploma register. Once the entire procedure is complete, you will receive a confirmation on your RU email address. If you do not receive a confirmation, please contact STIP FFTR to check whether your application has been received.
 

Applying for your diploma

You can apply for a diploma from the Faculty of Arts via Osiris Case (Zaak in Dutch). Once you have completed all parts of your examination program, you will automatically receive a message that you can apply for your diploma. Make sure you request your diploma within 4 weeks of your last obtained result.

In Osiris Case, a Diploma Application Case is automatically started for you, which consists of 2 steps:

1. A Case questionnaire form is available for you in Osiris in which you answer questions about your study progress overview (SVO) , agree to your graduation date, and select the date of your graduation ceremony.
2. A second Case form will then be started for you, in which you are asked to provide 3 documents:
   1. A PDF copy of your thesis
   2. A completed plagiarism form (pdf)
   3. If you give permission for this in Osiris Case: A permission form for your thesis to be included and made available to others in the Radboud Thesis Repository (pdf) Please note! Before submitting your thesis for inclusion in the thesis repository, please remove any personal information you do not wish to make public (e.g. an e-mail address, telephone number, home address or signature).

After submitting Cases 1 and 2, you will receive a confirmation of receipt of your graduation application at your @ru.nl email address. 

• Are you eligible for the profile certificate of the master's programme in Communicatie en Beïnvloeding or Global Communication & Diversity? Then fill in this form for C&B and this form for GC&D.
• Are you a Bachelor's student of CIW or IBC? Then download the document Personal questions and add it as an attachment under step 1.

You can always contact the STIP desk if you have any questions. If you have any questions about re-registration, please contact the Central Student Desk.

If you need a statement to prove you have completed your Bachelor's or Master's programme in the meantime, for example for work or (further) study, you can apply for a graduation statement using this form.

How to apply for your diploma

Once you have completed all components of your examination programme, you will automatically receive a notification that you can apply for your diploma. In Osiris, under 'Cases', your diploma application will be available for you to review and submit. The application consists of two steps:

• Diploma application: you check your study progress overview (SVO) and confirm your graduation date.
• Register thesis title and supervisor.

Make sure to apply for your diploma within four weeks after obtaining your last result. If you don't, the date you submit your diploma application will be recorded as your graduation date.

Did you not receive an invitation to apply for your diploma, but believe you meet all the requirements? Then contact STIP.

Processing your diploma application

You can track the status of your diploma application via your progress page in Osiris. Once approved, your diploma details will be recorded in Osiris and forwarded to DUO. From that moment on, you can request an extract of your diploma via the DUO diploma register. Once the entire procedure is complete, you will receive a confirmation on your RU email address.

Minor certificate

Once you have submitted the form, you will receive confirmation at your @ru.nl email address that your application for your diploma has been received. If you do not receive a confirmation email, please contact the Student Information Desk (stip [at] let.ru.nl) to check whether your application has been received.

You can submit an application for your diploma up to six weeks before the graduation ceremony. If you are unable to attend the graduation ceremony, you can submit a request to your study programme’s Examination Board to collect your diploma from the reception desk. Be sure to explain the reason for your absence in your application.

When you need a certified letter that you completed your Bachelor's or (pre-)Master's programme or that you are expected to complete your Bachelor's or (pre-)Master's programma before 31 August, you can request such a letter below.

Completion Bachelor's / (pre-)Master's programme

Expected completion Bachelor's / (pre-)Master's programme

When you need a certified declaration that you are following an entirely English-thaught programme, you can request such a letter below.

Declaration of an entirely English-taught programme

When can you apply for your diploma?

How to apply for your diploma differs for all programs in the Faculty of Medical Sciences.

Medicine (GNK) / Bachelor of Biomedical Sciences (BMW) / Biomedical Sciences (BMS)

You must submit a digital request to graduate, see below. You must have submitted this at least four weeks before the meeting of the examination board. This may be done earlier.

Prerequisites:

• All parts of your program are approved (at least three months before graduation) by the examination board;
• You have successfully completed all examinations that are part of your program and all grades/results have been processed in Osiris (at least two weeks before the meeting of the examination board);
• You have made a formal request for graduation (you do not have to wait with the request until you have passed every required part).

Dentistry

You must submit a digital request to graduate, see below. You must have submitted this at least four weeks before the meeting of the examination board. This may be done earlier.

Prerequisites:

• You have successfully completed all examinations that are part of your program and all grades/results have been processed in Osiris (at least two weeks before the meeting of the examination board);
• You have made a formal request for graduation (you do not have to wait with the request until you have passed every required part).

Molecular Mechanisms of Disease (MMD)

Nominally studying students will be notified during their second year of study.

The following applies to students who are not nominal students:

• You must submit a digital request to graduate via Topdesk, see below. You must have submitted this at least two weeks before the meeting of the examination board. This may be done earlier. To do this, use the Final Study plan, which can be found on MMD's Brightspace page;
• You have successfully completed all examinations that are part of your program and all grades/results have been processed in Osiris (at least two weeks before the meeting of the examination board).

Exam date and deregistration date

For Medicine, BMW, BMS and Dentistry, the exam date is the date of the results meeting of the examination board. Until and including this date, you must be enrolled at Radboud University Nijmegen.

For MMD, for non-nominal students, the date of the examination is the date of the meeting of the board of examiners at which the examination is set. For nominal students, the exam date is the last day of the second academic year. Until and including this date you must be enrolled at Radboud University Nijmegen.

Examination board meeting dates BMW, BMS, Medicine
Examination board meeting dates Dentistry

Exam Board meeting dates for MMD can be found on MMD's Brightspace page at Program Information.

Applying for your diploma

BMW/BMS/Medicine: go to TOPdesk, choose Student FMW and click on the Exam Application tile.
Forms Dentistry
Form doctor exam ceremony

Graduation ceremony

Physician's Oath for the Master of Medicine

Approval of the study programme

In order to graduate from a Bachelor’s or Master’s programme, the programme must be approved. Ensure that your programme is approved in time. We would urge you to submit this request three months before you intend to graduate. More information and the necessary forms can be found under ‘Applying for programme approval’.

If any changes are made to your programme after you have submitted your request, please email the details to fnwi.examcies [at] science.ru.nl (fnwi[dot]examcies[at]science[dot]ru[dot]nl). 

Please note: You will receive a decision from the Examination Board within four weeks. Once your programme has been approved by the Examination Board, the examination administration will ensure that the courses that you have successfully completed by that time are presented correctly in the Study Progress Report.

Applying for your diploma

You can apply for your exam as soon as all of your grades have been entered in Osiris. You can apply for your exam up until the day of the exam date. The exam dates and conditions for the speaker during your Master's graduation are listed below.

Request your diploma

Exam dates

• 30 September 2025
• 31 October 2025
• 28 November 2025
• 19 December 2025
• 30 January 2026
• 27 February 2026
• 31 March 2026
• 30 April 2026
• 29 May 2026
• 30 June 2026
• 31 July 2026
• 14 August 2026
• 31 August 2026

Conditions for speaker Master's graduation

During your Master's graduation ceremony, a staff member will give a speech about you. This is a requirement for participating in the graduation ceremony. You must ask someone to give this speech and provide their name when applying for your diploma. The person giving the speech is usually your internal internship supervisor, but it can also be your external internship supervisor or one of your lecturers. Discuss with the speaker whether they are willing to speak at your graduation ceremony, write a speech, or record a video if they cannot attend the ceremony in person.

Following the application

Once your application has been approved, you will receive a message within eight weeks of your exam date that confirms that you have passed your exam. You will receive an invitation about three weeks before the graduation ceremony is held, provided that you have indicated that you wish to attend the graduation ceremony.

Statement of graduation

Have you requested your graduation and do you need a proof of graduation before receiving your diploma? Request a statement of graduation.

Applying for your Bachelor's diploma

Once you have completed all components of your examination programme, you will automatically receive a notification that you can apply for your diploma. In Osiris, under “Zaken” a case form titled “SVO-Controle/Opstarten diploma-aanvraag” will be available. Here, you review your Study Progress Overview (SVO), confirm your graduation date, and indicate your preferred graduation ceremony.

Make sure to apply for your diploma within 4 weeks after your last obtained result. If you fail to do so, the date on which you submit your diploma application will become your official graduation date.

If you have not received an invitation to apply for your diploma but believe you have met all the requirements, please contact stip-fdr [at] ru.nl (stip-fdr[at]ru[dot]nl).

Processing of your diploma application

After approval, your diploma details will be recorded in Osiris and forwarded to DUO. From that moment, you can request an extract of your diploma via the DUO diploma register. Once the entire procedure has been completed, you will receive confirmation via your Radboud email address.

Have you switched programmes or are you obtaining two or more diplomas? Then you can find all information about exemptions and the applicable Education and Examination Regulations (EER) on the EER page.

Do you have a question about your bachelor’s diploma? Please email stip-fdr [at] ru.nl.

Information about the graduation ceremony

Requesting Master diploma

Procedure

The defense of your thesis is now separate from the diploma ceremony. You will defend your thesis at the faculty. At a later date, once you have successfully completed all components of your study programme, you will receive your diploma during the graduation ceremony. 

Defense

Once your thesis has been approved, a date will be scheduled for you to defend your thesis. This defense takes place at the Faculty of Law. You are expected to be able to defend your thesis topic and discuss recent developments in the field, including literature, case law, and practice. The grade for your thesis will be determined based on both the content of the thesis and your defense. The grade will be processed by the student administration in Osiris.

Applying for your diploma

Once you have completed all components of your study programme, you can apply for your diploma. To do so, you need to fill out the application form. Administrative processing of your diploma takes several weeks. Once your diploma has been processed, you will be notified.

Apply for a Master's diploma

Enrollment and Deregistration

After you have applied for your diploma, you can submit a request to deregister in Studielink. It is not necessary to still be enrolled at the time your diploma is awarded. More information about deregistering can be found on the graduation page.

Graduation Ceremonies

The “Graduation Ceremonies” page provides information on when the ceremonies will take place and the deadline by which your application must be submitted to participate in the respective ceremony.

For the ceremony at the Berchmanianum, you may invite four guests. After the ceremony, there will be a reception where you can celebrate your graduation together with your guests. Diploma Services will send you an official invitation for the ceremony by email approximately two weeks before the event.

Digital Diploma Transcript

If you need a statement confirming that you have obtained your diploma after it has been processed but before you have received the physical diploma, you can download a digital transcript of your diploma via “Mijn DUO.” This transcript has the same validity as the original diploma.

Collecting your diploma at the Central Student Desk

If you do not wish to take part in the graduation ceremony, you can collect your diploma at the Central Student Desk. More information about the procedure. 

If you are unable to collect your diploma because you have returned to your address abroad, we can send the diploma to you by registered mail. This involves a certain (minor) risk: the Master’s diploma sent via registered mail by the RU may not be received. A Master’s diploma is only awarded once. By selecting “yes” on the diploma application form to have the Master’s diploma sent via registered mail and providing a foreign address in your name, you acknowledge the above-mentioned risk and accept responsibility for it. The foreign address must remain valid for at least 3 months.

Two Master’s Specialisations

If you are completing two master’s specialisations within one programme (for example, Business Law and Human Rights and Migration), you apply for graduation once you have completed all components of both study programmes. You will receive only one diploma; the specialisations will be listed in the diploma supplement.

Questions?

If you have questions about exemptions, distinction, or graduation, please contact the International Office Law.

How to apply for your diploma

Once you have completed all components of your examination programme, you will automatically receive a notification that you can apply for your diploma. In Osiris, under ‘Cases’, your diploma application will be available for you to review and submit. The application consists of two steps:

1. Diploma application: you check your study progress overview (SVO) and confirm your graduation date.
2. Thesis registration: you upload a copy of your thesis to the thesis repository and indicate whether it may be made publicly accessible.

Make sure to apply for your diploma within four weeks after obtaining your last result. If you don’t, the date you submit your diploma application will be recorded as your graduation date.

Did you not receive an invitation to apply for your diploma, but believe you meet all the requirements? Then contact STIP.

Processing your diploma application

You can track the status of your diploma application via your progress page in Osiris. Once approved, your diploma details will be recorded in Osiris and forwarded to DUO. From that moment on, you can request an extract of your diploma via the DUO diploma register. Once the entire procedure is complete, you will receive a confirmation on your RU email address.

Additional information for Master's specialization Behaviour Change

When you have completed the Master's specialization Behaviour Change, you have written a thesis and an advisory report. When uploading your thesis in Osiris, you should therefore upload both your thesis and your advisory report. Please note that the maximum file size is 20 MB. When you indicate in Osiris if your thesis may be made public, this also applies to the advisory report.

Each Master’s programme concludes with the Master’s exam. The content of this exam is documented in the relevant Education and Examination Regulations (EER) and the course guide for the Radboud Teachers Academy. The Radboud Teachers Academy’s Examination Board determines when a student has met the requirements of the Master’s exam.

Applying for a Master’s exam

Use the Master’s Exam Web Form to submit your Master’s exam application. You must do this within four weeks of passing your last exam. Only fully completed applications will be processed. The student administration will process the application and submit it to the Examination Board for review.

Apply for diploma

Approval by the Examination Board

The Examination Board will then determine whether all of the requirements for the exam have been met and will decide which distinction will be awarded (see EER). Once the Examination Board has given its approval and signed the document, you will receive a Study Progress Report (SVO). Examination applications are registered through Osiris and are then forwarded to the Central Student Administration Office.

Scheduling an examination date

The Central Student Administration Office will perform a procedural check and enter the formal examination date (day, month, year) in Osiris. This information will be shared with DUO. The examination date is usually the date of the last completed exam with an extension of 15 working days (which is the correction deadline). The examination date will be recorded on the certificate and is completely separate from the date on which the diploma will be awarded.