Procedure

Before joining the Radboud Excellence Initiative, prospective fellows and professors must be nominated for a position. Self-nominations will not be accepted. There are two application rounds a year, with deadlines for nomination set at 1st May and 1st November. For detailed criteria and procedures, please consult the attached document (pdf, 172 kB).

What is required for a nomination?

In order for a candidate to be considered for a Radboud Excellence Initiative fellowship or professorship, the nominator needs to submit the following documents, most of which will be provided by the nominee:

PDF 1: Nomination document

This document in PDF format should be named as follows:
<year> <fellow or prof > <surname> nomination.pdf,
e.g. “2022 fellow Smith nomination.pdf”.

The nomination document should consist of the following parts:

  1. Nomination form: The completed nomination form (pdf, 312 kB). Please do not use older versions, as the form has been thoroughly revised. Since the nomination form is processed automatically we kindly ask you to make sure that the nomination form remains an editable digital PDF form.

  2. Layman’s summary: Brief summary of the research proposal in layman’s terms (100-150 words).

  3. Research proposal: Description of the intended project at Radboud University or Radboudumc (max. 1500 words excl. references). The proposal should include: title of the project, subject, methods, aims, motivation of selection of host institute, bibliography, time schedule etc.

  4. Curriculum Vitae (max. 3 pages): This should not include a list of publications.

  5. Key publications: List of the candidate's 10 most relevant publications. Please do not submit a full publication list; just highlight the candidate's 10 key publications.

  6. Recommendation letter 1: Letter from an esteemed academic in nominee’s field of research (max. 1 page). Please mention the page limit in advance, when asking someone to write this letter of recommendation.

  7. Recommendation letter 2: Letter from a second esteemed academic in nominee’s field of research (max. 1 page).

  8. Host recommendation: Letter written by the nominator, addressing the following questions:

    • Do you know the nominee personally or are you in contact with their current research institute?
    • How do you evaluate the nominee’s academic career and achievements as to date?
    • To what extent were you involved in drawing up the research proposal?
    • How does the proposed project fit in with the research being carried out at your institute?
    • How do you evaluate the research proposal? (E.g. current relevance, originality, focus, feasibility, how it will strengthen the research institute’s international networks and collaborations, and for fellows: how it will contribute to the nominee’s academic career.)
  9. Estimated budget: The completed Excel file, drawn up by the nominator and checked and approved by their Financial Department.

PDF 2: Publications

This document in PDF format should be named as follows:
<year> <fellow or prof > <surname> articles.pdf,
e.g. “2022 prof Smith articles.pdf”. The document should consist of:

10. Most prominent publication 1: full published article.

11. Most prominent publication 2: full published article.

Nominator submits both PDF's

The nominator should send both PDF's to excellence-nominations@ru.nl before the deadline, as mentioned at the bottom of this page.

Jury assessment and decision

Once the deadline for nomination has passed, the applications will be checked and submitted to the Radboud Excellence Initiative jury, who will critically assess them. The jury is asked to give an opinion based on the quality of the candidate and the proposed research plan. The intended result of the jury meeting is a motivated advice with prioritisation and recommendations:

  • A = candidate meets the Radboud Excellence Initiative's requirements of excellence
  • B = candidate or research plan does not meet the level expected within the Initiative
  • C = nomination is considered non-eligible (check by the Secretary of the Jury).

The jury will then make their recommendations, and present their advice to the Executive Boards of Radboud University and Radboudumc. The Boards decide how many positively assessed nominations can be honoured on the basis of the available resources and how many will be retained as a reserve.

Letter to the nominator

About a month after the deadline, the nominators will receive notice of acceptance or rejection. Rejections will include a motivation and sometimes a suggestion for re-submission in a subsequent round.

Candidates will have two weeks to consider whether or not they will accept the fellowship. If they do accept, they will soon be informed of what is needed to start their research in Nijmegen.

Exceptions

The jury uses the criteria and other rules in principle: when a good motivation is provided, the jury can deviate from the criteria.

The next deadline for nominations is 1st November 2022, 23.59 h.