Faculty of Arts

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Summer/Winter Grant

The Faculty of Arts provides a number of scholarships for students wanting to attend so-called Summer and Winter Schools. These are short, intensive courses which take place at a university abroad or in the Netherlands. Applications are considered on a first come, first serve basis, so make sure that you apply on time!

The maximum amount is €375,- per week for destinations within Europe and €500,- per week for destinations outside of Europe. Your final grant allocation is calculated based on the number of days of your Summer/Winter School. The maximum reimbursement is 2 weeks.

COVID-19 NOTICE: Students who would like to follow an online summer school are also eligible for a grant. Rules vary slightly if you apply for an online summer school grant. Please refer to the additional information at the bottom of this page.

Requirements for a Summer/Winter School grant

There are certain requirements that you need to fulfil in order to be eligible for this grant:

  • You are enrolled as a (fulltime) student at the Faculty of Arts at Radboud University;
  • The duration of your Summer/Winter School is at least 1 week (consecutive);
  • You will be awarded European Credits (ECs);
  • You have not received a Summer/Winter School grant before;
  • You have permission from the Faculty of Arts;
  • You will leave in more than 2 weeks’ time. A strict requirement is that you apply at least 2 weeks before you leave for an Individual Travel Grant. If you're too late, we will no longer consider your application and you will not receive the grant.

How to apply for a Summer/Winter School grant?

Step 1: Initially, applications must be submitted to international Office Arts. You can do this by emailing the following to internationaloffice@let.ru.nl:

  • A description of the programme
  • A motivation letter
  • Your most recent Transcript of Grades
  • An overview of the expected costs (Dutch template (doc, 77 kB))
  • A fully filled out Learning Agreement signed by the student. The LA doesn't have to be signed by International Office first via the form on the website in case of a summer/winter school.

Step 2: Wait for the email from International Office Arts.

Step 3: Once you have written permission of International Office Arts, you may start your application with Radboud International. You can do this by filling out their webform. After you have submitted your online application form, you will receive an email with your Grant Agreement. Then, please send the following documents to studentexchange@io.ru.nl two weeks before the start of your programme at the latest:

  • The Grant Agreement, signed by you. Please read this document carefully!
  • The Letter of Approval provided and signed by the Faculty of Arts, which you have received following step 1.

As soon as your documents have been processed, you will receive an email with your provisional grant allocation (if applicable).

If you wish, you may receive an advance payment of 75% of the grant on your bank account. You can indicate in the online application form that you wish to receive the advance payment. You will receive the remainder of your grant after your summer school period has come to an end, provided that you have successfully submitted the required documents in time upon your return and meet all the requirements. Please see the section ‘Finalizing your Summer/Winter School grant application’ below. If you do not meet all the requirements, you need to pay back the advance payment.

Finalizing your Summer/Winter School grant application

After your programme has come to an end, please send us the following documents to studentexchange@io.ru.nl within one month after the end of your Summer/Winter School:

  • A certificate of attendance
  • An online student report with photos of your experience. You will receive a link to this online student report via email a few weeks before the end of your study.

Please note: you should send these documents to studentexchange@io.ru.nl within one month after the end of your Summer/Winter School. If you go travelling afterwards, your deadline is not extended and it is your own responsibility to make sure you send us the documents in time! We will then process your documents, and if you meet the requirements, we will send you the final grant allocation via email and you will receive the remaining balance on your bank account within approximately 4 weeks.

For inquiries, please send an email to internationaloffice@let.ru.nl.

Online Summer School due to COVID-19? These are your grant possibilities!

Applying for a grant for an Online Summer School is in essence the same as for a regular Summer School, so the procedure above still applies. The grant is available to all students who meet the above requirements. Additionally, please take note of the alterations and additions below.

  • If you are taking part in an Online Summer School, you are eligible for a grant of €375,- per week for a maximum of two weeks and with a maximum of the total registration fee. For example, if you are applying for a three-week Online Summer School with a registration fee of €500,-, you will receive that amount maximum. Please make sure to include a proof of registration that shows the Summer School's fees in your grant application.
  • The Online Summer School you are applying for is taught by a foreign institution. Participants in a digital Summer School from a university in the Netherlands cannot receive a grant.
  • A student who applies for an Online Summer School, just like with a regular Summer School, can only receive this grant once. If you have received it in previous years or are planning to go to a Summer School again next year, you are not eligible for a Summer School grant again.
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