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Picking up/receiving your diploma

Please note: due to the corona virus measures, graduation ceremonies are currently different than usual. Many diploma ceremonies will take place without guests, but there is a possibility for guests to view the ceremony via a livestream. This depends on the study programme and/or venue. If you do not want to attend or cannot attend your diploma ceremony, you can opt for a 'registration desk ceremony'. More information on this can be found below.

You can collect your diploma during the graduation ceremony, a festive occasion to celebrate your graduation with friends and/or family. Should you be unable to attend the graduation ceremony, you can pick up your diploma at the Diploma Services. This is called a ‘reception desk graduation’ ('balie-uitreiking' in Dutch). If you moved (back) abroad after graduation and have no possibility to pick it up in person, then your diploma can be sent to you. Even though this is done by registered mail, there is of course always the risk your diploma is lost in transport.

Graduation ceremony

Information on the graduation ceremony and the corresponding deadlines for the application can be found here. To take part in the ceremony, your graduation application and all completed results must be submitted to the Student Information Point a minimum of six weeks in advance. You will receive an invitation with all relevant information from the Diploma Services at the latest 7 days prior to the ceremony. If you have not received this, please contact the Student Information Point.

Reception desk graduation

If you do not wish to attend the official graduation ceremony, you can indicate this in the diploma request form and pick up your diploma at the Diploma Services (Houtlaan 4). This is called a 'reception desk graduation' ('balie-uitreiking' in Dutch). If you decide you want a reception desk graduation after you have submitted your application form, you can contact the Student Information Point. You can only pick up your diploma after the date of the graduation ceremony of your studies. You can make an appointment for this in the online agenda of the Diploma Services. Please plan this appointment after the first graduation ceremony of your studies and take your passport or ID with you to the appointment.

Having your diploma sent to you abroad

If you moved (back) abroad after graduation and have no possibility of collecting your diploma at the Diploma Services, you can also have your diploma sent to your postal address abroad by registered mail. Despite this, there is always a risk that your diploma is lost in transport. Unfortunately, the Diploma Services cannot send you a new diploma. The Diploma Services can, however, send you an official statement that you obtained your diploma.

There are a few conditions you must meet to receive your diploma by post:

  • You can credibly establish that you cannot come to the graduation ceremony and that you are also unable to pick up your diploma at the Diploma Services because you live abroad.
  • You have a permanent foreign address. This can of course also be the address of your parents or other trusted family members.
  • You accept the risk that your diploma can be lost during transportation and in that case you will not receive a new diploma. The Diploma Services can still send you an official statement that you received your diploma, but unfortunately cannot send you a new one.

If you meet all of these conditions, you can indicate in the application form requesting your diploma that your diploma must be sent to an address abroad. If this only occurs to you after you have submitted the application form, contact the Student Information Point.

Needing proof of graduation earlier

Irrespective of which of the above options you choose, you can only receive your diploma after the date of the graduation ceremony of your studies. If you need to prove that you have graduated for your future job or studies earlier, you can ask the Student Information Point for an official statement that you obtained your diploma. In addition, you can ask the Student Information Point for an official grade overview.