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Sending e-mail with a different sender address (Outlook)

In addition to your primary e-mail address (your “real” e-mail), you can also add a number of aliases to your e-mail account. When you send mail, your primary e-mail address is always listed as the sender. However, if you wish, you can also send e-mail with an alias or another name in the sender field. This guide describes how to set this up. This guide is written for Outlook 2016, but the information can also be applied to other e-mail servers.

Step 1: add the extra e-mail address to your account

  • In Outlook 2016, click on File > Account settings > Account settings
  • Then click on New (if you are not yet on the “E-mail” tab, go there first).
  • Select Email Account and click Next
  • In the next window, choose Manual setup or additional server types and click Next
  • Select POP or IMAP, and then click Next.

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  • Fill in your name and the alias you wish to use to send e-mail.
  • For Account type, fill in: POP3
  • For Incoming mail server, fill in: none
  • For Outgoing mail server (SMTP), fill in your server address: smtp-auth.ru.nl
  • For Logon information, fill in your RU username and password. Tick the box: Remember password
  • Press the button More settings
  • In the Outgoing server tab, check My outgoing server (SMTP) requires authentication. Then select Use same settings as my incoming mail server.

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  • Go to the tab Advanced. For Outgoing server (SMTP), enter: 587 and for Use the following type of encrypted connection: TLS.
  • Click OK.
  • Click Next.
  • Click Finish.

Step 2: Set up Outlook for multiple sender addresses

  • First click Send/Receive, then on Send/Receive Groups andDefine Send/Receive Groups

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  • Click on the Edit button
  • Select your new e-mail account
  • Uncheck the Receive mail items box
  • Click OK and then Close

Step 3: Check your settings

  • Compose a new message.
  • Under the From button, you can now select the new sender address.

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