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Instruction for privacy-proof recording of audio and video

According to the AVG, the recording of audio and/or video material is considered to be an invasion of the privacy of those involved. At the same time, it is also clear that recordings are sometimes necessary or very desirable with a view to the quality and continuity of operational management and education. It is important to weigh up the breach of privacy against the need/wish to make recordings. This instruction will help you do so.*

Before the meeting

  1. Consider why exactly you want to make a recording (what is the purpose?) and whether a recording is really necessary. A short report of the meeting is often more effective for those who were not there.
  2. You should not pressure participants to appear in the recording.

During the meeting

  1. Before the recording starts, inform the participants that the meeting/class will be recorded and explain why you are doing this and how long the recording will be kept. Explicitly state that they have the choice to turn off their webcam and/or microphone if they do not wish to do so. You may not pressure participants to turn on the camera and/or microphone.
  2. If possible, only record the presenter/lecturer and supporting resources (such as a presentation) and not the participants.

Tip: Consider having questions asked in the chat of the tool. The presenter/lecturer can then read them out loud and deal with them without the name of the questioner ending up in the recording.

After the meeting

  1. Save the recording in a facility or environment managed by Radboud University.
  2. The recording may only be used for the purpose outlined in step 1.
  3. Delete the recording as soon as possible after achieving the purpose for which it was made.

Do you have any questions about privacy at Radboud University?

Please contact your Locale Privacy Officer or Decentralised Privacy Manager.

*These guidelines have been drawn up by Radboud University's data protection officer.