Formal admission procedures to the Netherlands

Contact person

To meet all formal requirements for admission to the Netherlands a contact person from the personnel department of the Faculty of Law will be assigned to you. After admission by the Graduate School of the Faculty of Law, this contact person will get in touch with you as soon as possible.

Formalities on arrival

Your contact person in the personnel department will help you with:

Staff number

Receiving a staff number (U-number) and a staff pass: these grant you access to facilities such as the University Library and databases. You can collect your staff pass at the information desk on Thomas van Aquinostraat 1a, inside Books by Roelants. You will receive an e-mail informing you when you can collect your pass at the Global Lounge.

Residence permit

Collecting your residence permit (non EU candidates): a residence permit is a plastic ID card the size of a credit card. This card serves as proof of your identity, nationality and lawful residence in the Netherlands. You can collect the card in Den Bosch on Magistratenlaan 222 (a 5 minute walk from the train station in Den Bosch).


Finding accommodation: ask the contact person to send an e-mail on your behalf to the housing department (, confirming your position at Radboud University and mentioning your name, e-mail address, and scholarship programme or grant if applicable. The housing department will then send you an e-mail containing a link to the online Request for Accommodation form. Complete this online form with your personal details and preferences and submit your request for accommodation. After that you will receive a confirmation e-mail. The housing department will contact you when an appropriate offer has become available.

Registration in your municipality

Citizens from all countries have to register with the local administration (De Stadswinkel) if their stay in Nijmegen is to exceed three months (four months for Group I students). Within three days of your arrival in the Netherlands you should make an appointment with the registry office of De Stadswinkel. Before arrival the International Office will send you an email with information about making an online appointment. Their address is:
De Stadswinkel
Mariënburg 30
6511 PS Nijmegen
: +31 24 329 90 00
Office hours, by appointment only: Mondays till Fridays from 9 a.m. – 5 p.m. Thursdays till 8 p.m. Documents required: a valid passport or ID and a copy of your room contract.

Citizen Service Number

About two to three weeks after you have registered yourself as a resident of Nijmegen with the local administration (De Stadswinkel), you will receive a letter of confirmation, which also states your Citizen Service Number (BSN or Burgerservicenummer). A BSN is required for various matters, such as opening a bank account and taking out a health insurance policy.

Health Insurance policy

As an international academic researcher you will generally be required to take out a Dutch public healthcare insurance within 4 months of your arrival in the Netherlands.


Your supervisor is responsible for the preparation of your workplace. In practice the secretary of the unit will see to it.