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Your publications

Rights of (co-)authors
Flow chart for publishing and copyright
Permission (Licenses)
Contract with the publisher
Open access
Radboud Repository
Research data
What to do when your copyrights are infringed?


Rights of (co-)authors

Copyright exists automatically. You don’t need to do anything for this.

There is no overview of copyright holders. It is possible to pre-authorise use. You can also choose to place a so-called ‘copyright notice’: ©, followed by the date and your name. Others who wish to use your work then know from whom they must request permission.

Copyright does not distinguish between an author and a co-author. If several persons have produced a joint work, they hold the copyright jointly for that work. That means that permission for use is required from all the makers.

Flow chart for publishing and copyright

Overview publishing and copyrights

Download the flow chart in PDF format 

Permission (Licenses)

Your work may only be used if you have granted permission. The license indicates how, for what period of time and in what field your work may be distributed. You retain the copyright. The most common licenses for texts are the following:

Exclusive license
With an exclusive license, only the licensee (e.g. publisher) is authorised to use your work in the agreed manner.

Open license
With an open license or Creative Commons License (CCL), you retain your rights as a maker. You grant prior permission for others to use the work in the manner you choose.

Contract with the publisher


Copyrights can be transferred to another party. The maker may transfer the copyright to another person or organisation, for example, a publisher. The transfer must occur in writing. With such a transfer, the other party becomes the copyright holder.

The Copyright Act (in Dutch) stipulates that you, as the maker, can have your copyright returned to you. Such is the case with an unreasonable provision in the contract with a publisher. An example of such an unreasonable provision is the author’s obligation to transfer the copyright to all his/her future works to the same publisher.

Terms and conditions

The author of a printed publication sets out the conditions for possible reuse in the publication itself. If you publish online through a publisher, the publisher must indicate the conditions for reuse and distribution on its website. Please note: if you have transferred your copyright to the publisher, these conditions also apply to you.

To avoid this, you can use the License to Publish. You thus reserve the right to publish your work on your personal web page and through the Radboud Repository. Some publishers agree to this license.

Another option is to add an Addendum (PDF) to the copyright agreement you received from the publisher.

If you have chosen to put a book on the market, others then have the right to buy your book without permission, cite out of it and copy parts from it for their personal use. Reuse in education is organised within the context of the agreement with Stichting UvO (in Dutch).

Personality rights

Even if you have transferred your copyright, you still retain your personality rights. Therefore, you have the right to address the other party regarding a poor translation or texts that are published outside the context of your publication.

Open access

Open access is a broad-ranging academic movement which strives for free online access to scientific information, including journal articles, theses and books. The thinking behind open access is that knowledge and information should be accessible to everyone around the world, regardless if this involves reading, downloading, copying, linking or indexing of online publications. And all without financial, legal or technical restraints. Publishing in open access is not always free. Radboud University has made agreements regarding funding and discounts with a number of publishers.

Radboud Repository

The Radboud Repository is a database of academic publications and research data from by academics of Radboud University. They are accessible worldwide free of charge.

You may publish your own text in the Radboud Repository. When you submit the full text of your publication via repository@ubn.ru.nl, please indicate which version it involves. The staff of the University Library will investigate whether your publication may be made fully available.


Some publishers may suggest applying an embargo. That means that only after a certain period of time a publication may be included in a repository. It is usually already allowed to publish the author’s version (with a layout different from that of the publisher) in a repository. As regards the publisher version of a text, you can find the publisher’s policy in SHERPA/RoMEO.

The University Library always stores the full text you submit in the Radboud Repository. The University Library places texts which are not permitted to be published in open access under embargo.

Research data

If you choose to store your research data in a data archive, first check which property rights and copyrights apply to your dataset.

What to do when your copyrights are infringed upon?

If your work is distributed without your permission, you may take action against this.

This can be done by sending a registered letter and desist letter with a request to halt distribution of your work.

If the letter does not have desired impact, you may proceed with legal action. For example, you can ask the judge to pronounce a ban on the distribution of your work. The court may, upon request, also award damages.