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The Radboud University Thesis Repository

It is possible and in most faculties even required to supply a thesis digitally. This can be done through the Thesis Repository, a digital archive that is managed by the University Library. This ensures that theses are properly archived and are easy to find online, for example through Google search.

Each faculty can have their own regulations regarding the inclusion of theses in the Thesis Repository. A thesis can sometimes be placed under embargo. As a result, it is archived, but not digitally accessible to the general public.

Guidelines for inclusion of a thesis in the Thesis Repository

thesisIn order to properly include a thesis in the Thesis Repository, it is important that it meets the following requirements:

  • The thesis includes a cover page, title page and table of contents
  • The title page contains the following information:
    • title (and, if present, subtitle)
    • full initials / first name, last name and student number of student
    • date and year of graduation
    • name of the study of graduation
    • full initials and surname of the supervisor(s)
    • name of the faculty
  • The pages are numbered
  • The thesis consists of a single PDF file

Important! Before you submit your thesis for placement in the Thesis Repository, remove all personal information that you do not want to disclose (e.g. email address, phone number or home address, or signature).

Submitting in pdf format

The digital version of your thesis must be submitted in PDF format. There are several programs that can produce such a PDF file. The digital version of the thesis must consist of a single, unprotected PDF file. See Guidelines by faculty for the demands of your faculty.

Your thesis made public

Your thesis will be publicly available online in full text via the Thesis Repository if you add a consent form when you submit it. See Guidelines by faculty for the specific form used by your faculty. If your thesis contains sensitive information or for other reasons can not be disclosed, please indicate this clearly when submitting it.

Plagiarism - how do you avoid it

Plagiarism is presenting someone else’s work or ideas as your own, with or without their consent, by incorporating it into your work without full acknowledgement. Of course there will be no plagiarism in your thesis. The University Library has made a short tutorial about plagiarism with tips on how to recognise and avoid plagiarism.

Data management

Also, when writing a thesis, it is wise to think carefully and as early as possible about how you want to handle the data used therein. More information is contained in a tutorial about datamanagement that the Expert Centre Research Data from the University made.


If you use images and/or photos in your thesis you will be dealing with copyrights. At all times it is the students' own responsibility to ensure that they do not infringe on any copyrights. In the consent form that you hand in with your thesis you declare that you've dealt with this properly.

The use of images/photos requires explicit permission of the original author/maker. It is often safer to use images or photos that have been 'released' by the author. One way of doing this is through the use of a Creative Commons license. Several sites offer a way to specifically search for this type of freely usable images. Below are some examples (but there are more!):
- Flickr: Creative Commons
- Open Clipart
- Pixabay