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There are two ways of requesting ethical approval: (1) via a light-track procedure and (2) via a full track procedure.

Light-track procedure

The light-track is a short checklist, which has been set up for testing research with minimal risk that can take place within set frameworks, without extensive ethical testing. The light-track can be followed if all of the following criteria are met:

  • the research involves healthy, able-bodied and adult (16+) participants who do not belong to a vulnerable and/or patient group and who participate voluntarily
  • active informed consent is requested
  • the privacy of the participant is guaranteed
  • the research is not invasive or intensive and has minimal risk
  • the research takes place physically within the EU or online (national/international)

If in doubt, the light-track can be used to decide whether a full-track evaluation is necessary. It is the applicant's own responsibility to complete the checklist carefully and truthfully. If the light-track is completed and the research falls within the framework of the light-track, researchers can expect an approval number within 5* working days. This approval number can be used for possible publications, etc.

You can follow the light-track online here. You can select the language at the top of the page and explanations can be found underneath each question. For an overview of questions, there are also .pdf versions available in Dutch (pdf, 295 kB) and English (pdf, 300 kB), as well as explanations per question in Dutch (pdf, 198 kB) and English (pdf, 194 kB).

If the research does not fall within the scope of the light-track, researchers must request an ethical review via the full-track. For any questions about the light-track, contact the secretary of the ethics committee (eaclm@ru.nl).

Full-track procedure

To request an ethical review via the full-track procedure please submit the following documents to eaclm@ru.nl:

Full-track procedures will be assessed only during EACLM meetings, which take place every last Tuesday of the month (with an exception of bank holidays). The above mentioned documents need to be submitted not later than the 14th of every month. The EACLM will provide feedback within 5* working days after a EACLM meeting.

The EACLM will meet on the following days:

  • Tuesday, January 30, 2024 (deadline to submit documents: January 14)
  • Tuesday, February 27, 2024 (deadline to submit documents: February 14)
  • Tuesday, March 26, 2024 (deadline to submit documents: March 14)
  • Tuesday, April 23, 2024 (deadline to submit documents: April 14)
  • Tuesday, May 28, 2024 (deadline to submit documents: May 14)
  • Tuesday, June 25, 2024 (deadline to submit documents: June 14)

More meeting dates will follow

For any questions about the full-track or procedure, contact the secretary of the ethics committee (eaclm@ru.nl).

* Deadlines can be delayed during vacation periods