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Finalising your Thesis

Guide for handing in and assessment of Bachelor's thesis and for data archiving

1. If the Bachelor’s thesis has been completed (ask your supervisor if he/she thinks that this version is acceptable and can be submitted as a final version), the student uploads the Bachelor’s thesis to the Brightspace site pertaining to the Bachelor Thesis. The thesis will then automatically be checked by the anti-plagiarism software.

2. The student sends the Bachelor’s thesis by e-mail to the first reviewer. If desired the student gives also a hard copy of the final version to the supervisor and/or the second reviewer.

3. For assessment: the student submits all of the relevant data* (as zip-file) pertaining to the (empirical) research to Brightspace.
If this material is not complete, the Bachelor’s thesis cannot be accepted for submission.
* In principle, this data material is exclusively for the archive and may also contain confidential material. Using this data material for other purposes is only allowed when the Bachelor’s student has granted his or her consent and within the framework regarding agreements made concerning the confidentiality of the respondents.

Relevant data for the Bachelor’s thesis research are:

  • All the primary data collected by the student (SPSS-data sets, interview transcripts/MP3 interview recordings, etc.) To be able to interpret these data the Code-Book (explaining how the answers were coded in the data-set) also needs to be included;
  • A copy of the instrument with which these data were collected (questionnaire, interview guide, etc.) as far as this has not already been included in the thesis itself;
  • Since data-material passes through different phases of data-handling until it can serve as underpinning for the conclusions, it is very important that these steps of data-handling are well documented in the Bachelor’s thesis. It is highly recommended that, e.g. in case of qualitative data, the interpretative coding of these data in the form of NVivo or AtlasTi Coding-Files are also included. See the free service for sending large files.

If this material is not complete, the Bachelor’s thesis cannot be accepted for submission.

4. The first reviewer checks the results of the anti-plagiarism check, and if this does not raise any questions, he/she sends the Bachelor’s thesis to the second reviewer by e-mail, and the first reviewer assesses the thesis using the assessment form (pdf, 143 kB) within the prescribed or time agreed upon.

5. The first reviewer forwards the filled out assessment form to the second reviewer. The second reviewer assesses the Bachelor’s thesis and confirms if he/she can agree with the assessment of the first reviewer.

6. The first and second reviewers discuss the assessments and try to reduce possible differences in the overall assessment of the thesis itself (without taking the process into account). The difference is resolved if the difference is at maximum 1 grade point and if both reviewers agree that the thesis is sufficient (≥6) or both agree that it is insufficient (<6). The first reviewer determines the final grade and inserts that into the assessment form. If the difference cannot sufficiently be reduced, the first reviewer will report this to the Examination Board, which will then take a final decision.

7. The supervisor, who is also the first reviewer, submits the assessment form signed by both first and second reviewer, and the digital version of the Bachelor’s thesis for archiving to the secretary’s office (inleveren-GPM@fm.ru.nl) for processing the result in Osiris by the student administration.

8. The supervisor, who is also the first reviewer, informs the student of the final grade.

9. For archiving: the student is required to send the following by e-mail to the secretary office (inleveren-GPM@fm.ru.nl) with name + student number (see the free service for sending large files):

  • An abstract of maximum 200 words in word;
  • A signed submission form (pdf, 33 kB) to allow publication of the Bachelor's thesis in the RU repository in pdf;
  • Your research data (see point 3) in a zip file. Please note: You should upload your research data to Brightspace and send your research data by e-mail to the secretary's office (inleveren-GPM@fm.ru.nl). Please note that this is a functional mailbox, so sharing via Sharepoint is NOT possible.

Applying for graduation?

Normally, the Bachelor's thesis is the last part of the Bachelor's degree programme and after having successfully finished your thesis, you would like to apply for graduation. An overview of dates of graduation ceremonies is provided on this page. Further information about the graduation ceremony itself can be found here.

Guide for handing in and assessment of Master's thesis and for data archiving

1. If the Master’s thesis has been completed (ask your supervisor if he/she thinks that this version is acceptable and can be submitted as a final version), the student uploads the Master’s thesis to the Brightspace site pertaining to the Master’s course Advanced Research Methods (Planologie and ESS) or Preparing the Master’s thesis (HG). The thesis will then automatically be checked by the anti-plagiarism software.

2. The student sends the Master’s thesis by e-mail to the first reviewer. If desired, the student also provides a hard copy of the final version to the supervisor and/or the second reviewer.

3. For assessment: the student submits all of the relevant data* (as zip-file) pertaining to the (empirical) research to Brightspace. If this material is not complete, the Master’s thesis cannot be accepted for submission.
* In principle, this data material is exclusively for the archive and may also contain confidential material. Using this data material for other purposes is only allowed when the Master’s student has granted his or her consent and within the framework regarding agreements made concerning the confidentiality of the respondents.

Relevant data for the Master’s thesis research are:

  • All the primary data collected by the student (SPSS-data sets, interview transcripts/MP3 interview recordings, etc.) To be able to interpret these data the Code-Book (explaining how the answers were coded in the data-set) also needs to be included;
  • A copy of the instrument with which these data were collected (questionnaire, interview guide, etc.) as far as this has not already been included in the thesis itself;
  • Since data-material passes through different phases of data-handling until it can serve as underpinning for the conclusions, it is very important that these steps of data-handling are well documented in the Master’s thesis. It is highly recommended that, e.g. in case of qualitative data, the interpretative coding of these data in the form of NVivo or AtlasTi Coding-Files are also included.

If this material is not complete, the Master’s thesis cannot be accepted for submission.

4. The first reviewer checks the results of the anti-plagiarism check, and if this does not raise any questions, he/she sends the Master’s thesis to the second reviewer by e-mail, and the first reviewer assesses the thesis using the assessment form (docx, 33 kB) within the prescribed or time agreed upon.

5. Parallel and independently of the assessment by the first reviewer, the second reviewer assesses the Master’s thesis using the assessment form within the prescribed or time agreed on.

6. The first and second reviewers discuss the assessments and try to reduce possible differences in the overall assessment of the thesis itself (without taking the process into account). The difference is resolved if the difference is at maximum 1 grade point and if both reviewers agree that the thesis is sufficient (≥6) or both agree that it is insufficient (<6). The first reviewer determines the final grade and inserts that into the assessment form. If the difference cannot sufficiently be reduced, the first reviewer will report this to the Examination Board, which will then take a final decision.

7. The supervisor, who is also the first reviewer, submits the assessment form of the first reviewer as well as the assessment form from the second reviewer, and the digital version of the Master’s thesis for archiving to the secretary’s office (inleveren-GPM@fm.ru.nl) and for processing the result in Osiris by the student administration.

8. The supervisor, who is also the first reviewer, informs the student of the final grade.

9. For archiving: the student is required to send the following by e-mail to the secretary office (inleveren-GPM@fm.ru.nl) with name + student number (use the free service for sending large files):

  • An abstract of maximum 200 words in word;
  • A signed submission form (pdf, 33 kB) to allow publication of the Master's thesis in the RU Repository in pdf;
  • Your research data (see point 3) in a zip file. Please note: You should upload your research data to Brightspace and send your research data by e-mail to the secretary's office (inleveren-GPM@fm.ru.nl). Please note that this is a functional mailbox, so sharing via Sharepoint is NOT possible.

Master students ‘Human Geography’ should not forget that the elective courses you took in the framework of your master programme need to be approved by the examination board. For this purpose, in an assignment within the course ‘Preparing the master’s thesis’, you have filled out your Master Education Plan (MEP) and you have submitted that via Brightspace. The examination board has evaluated that MEP and if it was o.k. also gave its approval. If plans have changed later on during your master programme you should have re-submitted the updated MEP and you should have informed Prof. Huib Ernste by E-mail (huib.ernste@ru.nl), so that he could take care of evaluation and approval. Without this official approval of your MEP, your elective courses cannot be listed as part of your master programme and consequently you will not be able to graduate. So take care that your final MEP is submitted via Brightspace and that the examination board has approved it before you apply for graduation.

Applying for graduation?

Normally, the Master’s thesis is the last part of the Master’s degree programme and after having successfully finished your thesis, you would like to apply for graduation. An overview of dates of graduation ceremonies is provided on this page. Further information about the graduation ceremony itself can be found here.