Section 1. Enrolment in the PhD track
Article 3.1. Enrolment in the PhD track and registration conditions
Anyone who wishes to obtain a PhD at Radboud University must register for the PhD track at Radboud University in accordance with the rules set out in this section.
Article 3.2. Enrolment condition: statement from provisional PhD supervisor
A prerequisite for enrolment is that a professor or other university staff member with the ius promovendi has declared himself/herself willing to act as a PhD supervisor.
Article 3.3. Enrolment condition: registration in PhD tracking system
- In addition to the provisions of Article 3.2, a condition for enrolment is that the PhD candidate is registered by the dean in the Radboud University PhD tracking system, with due observance of the provisions of paragraph 2 et seq.
- The PhD candidate is registered in one of the following categories according to the characteristics of the Association of Universities in the Netherlands (VSNU):
a. the employee PhD candidate;
b. the employed PhD candidate;
c. the scholarship PhD candidate;
d. the externally funded PhD candidate; or
e. the external PhD candidate.
- The PhD candidate is registered with the most appropriate graduate school. In special cases, the PhD candidate can be registered with several graduate schools. For the implementation of the provisions of these regulations, the dean will in that case appoint one (staff member of the) graduate school for this purpose.
- When the PhD candidate is registered, the dean checks whether
a. the PhD candidate meets the statutory educational requirement as intended in Article 7.18 WHW for access to the PhD track or, subject to the provisions of Article 3.4, is eligible for an exemption;
b. the chair of the Doctorate Board has provided consent for the commencement of this track, in accordance with the provisions in Article 3.5, in the case of a joint doctorate track.
- When registering, the PhD candidate will provide information on whether
a. the PhD candidate has previously commenced a PhD track in the context of a doctorate in the intended subject, and if yes, where;
b. the PhD candidate has already obtained a PhD, and if yes, where and on what topic.
Article 3.4. Educational requirement exemption
- In exceptional cases where the PhD candidate does not meet the educational requirement as referred to in Article 7.18 WHW, but where it can be reasonably expected that they will comply within a reasonable amount of time, the chair of the Doctorate Board can grant a temporary exemption of the educational requirement.
- In exceptional cases where the PhD candidate does not meet the educational requirement, and where they are also not expected to become compliant within a reasonable amount of time, the chair of the Doctorate Board can grant a permanent exemption of the educational requirement.
- A request for exemption is submitted to the secretary of the Doctorate Board.
Article 3.5. Permission to commence a joint doctorate track
- The chair of the Doctorate Board responds to the request by the PhD candidate to approve the commencement of a joint doctorate track.
- The request as referred to in paragraph 1 will include:
a. a signed memorandum of understanding which establishes the joint resolutions in relation to collaboration;
b. a signed agreement between the collaborating universities in which the joint commitment relating to the execution of the provisions in these regulations is established;
c. an explanatory statement relating to the joint doctorate track, and the way in which the track is structured;
d. an explanatory statement relating to the partner(s) in the programme.
- A request for permission is submitted to the secretary of the Doctorate Board.
Article 3.6. The PhD track enrolment date
The PhD candidate is enrolled in the PhD track on the day after the enrolment conditions have been met.
Article 3.7. Enrolment rights and obligations
- The enrolment in the PhD track entitles the PhD candidate to:
a. access to the institutions and collections belonging to the institution, including at least the libraries, unless, in the opinion of the institution's board, the nature or significance of the research precludes access;
b. the right to guidance from at least two individuals in the formulation of the dissertation.
- Enrolment in the PhD track is not contingent on a monetary contribution. The necessary costs will be reimbursed in accordance with the provisions of the additional regulations in Appendix II.
- By enrolling in the PhD track, the PhD candidate is obliged to adhere to the rules set by or in accordance with Radboud University’s Regulations for Academic Integrity.
- If applicable, the rights and obligations applicable in this provision apply without prejudice to the agreements laid down in the employment contract and the applicable Collective Labour Agreement (CAO).
Article 3.8. Termination of enrolment
- The dean will terminate enrolment:
a. at the request of the PhD candidate;
b. once the doctorate has been conferred;
c. if the Manuscript Committee, with due observance of the provisions of section 4, has ruled that the proof of competence has not been delivered.
In such cases, enrolment will be terminated with effect from the following month.
- At the request of the PhD supervisor or the employee designated by the graduate school, the dean can terminate the enrolment in the PhD track if:
a. the rules set by or in accordance with the Regulations for Academic Integrity have not been observed by the PhD candidate;
b. the PhD candidate has not complied with an obligation set down in the TSP while compliance with that obligation is a condition for continued enrolment in the PhD track.
In these cases, enrolment will be terminated immediately.