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Policy international mobility until 1 June 2022

Mobility policy as per 1 December 2021, and until 1 June 2022

The conditions below apply to all types of international student mobility as per 1 December 2021, including study exchange, internship, conference visit, research visit, summer/winter school, etc. Please also read our FAQ carefully! For the policy as of 1 June 2022, please see this webpage.

Within Europe

Please note: conditions mentioned below under 'code orange' only apply if the travel advice is code orange due to Covid-19.

Your exchange can take place under green, yellow and orange travel advice from the Dutch Ministry of Foreign Affairs, provided that your host institution allows your exchange to take place.

For European destinations with code orange, you can only go abroad if you need to be physically present abroad. This means that in the case of a study exchange, you need to (partly) study on campus and in the case of an internship, you are performing the traineeship at the workplace abroad. In the case of completely virtual exchanges (study/traineeship) or online conferences/summer schools etc., you are not allowed to travel abroad. You must demonstrate that you meet this condition with concrete evidence 2 weeks before your departure abroad at the latest. Please note: when travelling abroad under colour code orange, you do take an extra large financial risk, as the compensation arrangements and force majeure do not apply to you!

It is important to check the updates from your host institution or organisation on whether or not your physical exchange will take place.

Read more about this policy, including details on providing proof and compensation arrangements, in our FAQ.

* The United Kingdom, Turkey and Serbia are included in this regulation for European destinations.

Outside Europe

Please note: conditions mentioned below under 'code orange' only apply if the travel advice is code orange due to Covid-19.

Your exchange may take place provided that your host institution allows your exchange to take place and you meet one of the following two conditions:

  • Your destination is code green or yellow according to the travel advice of the Dutch Ministry of Foreign Affairs, or
  • Your destination has code orange according to the travel advice of the Ministry of Foreign Affairs and is on the EU safe travel list and you must be physically present (e.g. follow education on campus/internship at the workplace).

It is important to check the updates of your host institution or organisation on whether or not your physical exchange will take place.

Important addition to the above conditions

Your exchange cannot take place if your exchange does not meet the above conditions on the date of departure.

Check the travel advice 3 months before departure to assess whether it is still realistic that your stay abroad can take place. Do not make any (non-refundable) costs until then. If the travel advice is orange 3 months before departure, you may continue your preparations at your own risk, but please think about this carefully. Costs that you incur cannot be compensated. Read more about these regulations under 'Compensation of costs in case of cancellation'.

The situation remains uncertain at the moment, because the colour codes change regularly. Therefore, make a good back-up plan in case your exchange does not meet the conditions after all.

Exemption to these conditions
In case your situation changes within 2 weeks before departure and as a result you no longer meet the conditions (your courses/traineeships becomes completely online (both inside and outside Europe and/or your destination becomes code orange and/or is removed from the  EU safe travel list (outside Europe)), an exemption may be given. In that case, you may still travel to your destination abroad at your own risk and continue your activity abroad. However, all compensation arrangements, as well as the force majeure regulation, will not apply to you.

Consequences of not complying with the conditions

If your exchange does not meet the conditions but you still decide to travel without permission, you are doing so as a private person. In that case:

  • (when applicable:) Your credits obtained at the foreign institution will not be recognized at Radboud University
  • You will not be eligible for any form of funding from Radboud University
  • In the case of a study exchange: you will have to pay tuition fees to your host institution

If you have already received an advance on your scholarship, you will have to return this in full.

Please note: Team Student Life and International Mobility will under no circumstance provide grants when you are travelling abroad if you do not meet the requirements.

Compensation of costs in case of cancellation

Postpone making non-refundable costs as long as possible. If possible, only incur costs under colour code green or yellow. No compensation can be offered for costs incurred under colour code orange. Continuing your preparations for your study or internship with an orange travel advice is therefore entirely at your own risk. Costs made under colour code yellow/green can be compensated in case of cancellation before your stay abroad (for instance if the host institution cancels your physical exchange), up to a maximum of the awarded grant amount.  Also check our FAQ for more information about the compensation schemes that apply under the different colour codes before and during your stay abroad.

Please note: for all stays abroad, the compensation schemes offered only apply to expenses incurred within 3 months of departure.

Further information and questions

The above conditions concerning international mobility have been established in consultation with representatives of all faculties and are in line with the general policy of Radboud University.

Do you still have questions about the colour codes and these regulations? Please read the FAQ for more information.

Please contact:

  • Your study advisor for questions regarding your study progress
  • Your faculty's International Office or Team International Mobility (depending on who nominated you) for questions about alternatives to a study exchange in semester 2 (such as a virtual study exchange). Please note: you cannot apply for a scholarship for a virtual study exchange.
  • Your faculty's International Office for questions about your study or internship abroad in the academic year 2021/2022
  • Team International Mobility for questions about your Erasmus+ scholarship (erasmus@ru.nl) or your Individual Travel Grant/Holland Scholarship (studentexchange@ru.nl)

General tips

  • Check the travel advice of the Dutch Ministry of Foreign Affairs for the most up-to-date travel advice (unfortunately in Dutch only). You can turn on notifications for specific countries via the travel app so that you are informed immediately if there is a change in the travel advice for your destination country.
  • Carefully check whether your insurance covers costs under code orange/red. This is often not the case under code red, and in these circumstances often not under code orange either. It is very important to have good insurance cover during your exchange abroad.
  • Do you think that your studies will be delayed and/or that you will be unable to follow certain courses/internships? Discuss your situation with your study advisor and the faculty International Office to limit the consequences for your study progress.
  • If you have been abroad, we advise you to keep a close eye on your health when you return to the Netherlands and to follow the guidelines of the RIVM (National Institute for Public Health and the Environment). For specific complaints, check the information and instructions on the 'The coronavirus and Radboud University' webpage