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Individual Travel Grant (ITG)

Are you going abroad for a study / research period or an internship? Radboud University finances part of your trip in order to encourage internationalization. This grant is a (partial) compensation of the extra costs made for a study related stay abroad, such as ticket costs, costs for visa, rent, and vaccinations. When these extra costs don't apply, you cannot apply for the grant. Furthermore, your stay abroad has to be approved by your faculty, as the scientific relevance of your stay abroad is essential.

The grant consists of an amount of €200 per month for a study, internship, or research abroad within Europe, and an amount of €300 per month for a semester, internship or research abroad outside of Europe. Your final grant allocation is calculated on the basis of the number of days of your study-related programme abroad. The maximum reimbursement for study, internship, or research abroad is 4 months.



Which grants can you apply for?

Per study cycle, you may apply for one long-term grant. The long-term grants include: the Individual Travel Grant for study, an internship, and research abroad, ISEP, a medical internship grant, and the Holland Scholarship.

In addition to that, you may also apply one time during your full study period at Radboud University for a Summer/Winter School grant.

The number of times you may apply for a conference grant is unlimited.

Requirements for an Individual Travel Grant for study, an internship, or research abroad

There are certain requirements that you need to fulfil in order to be eligible for this grant:

  • You are enrolled as a (fulltime) student for a Bachelor's or Master's programme at Radboud University;
  • The duration of your study-related programme abroad is at least 2 (consecutive) months;
  • The study, internship or research takes place abroad;
  • You don't receive an Erasmus+ grant, Holland Scholarship Programme grant, or Radboud Honours Academy grant;
  • You will be awarded European Credits (ECs);
  • You have not received a Holland Scholarship or Individual Travel Grant for a long-term stay yet in your current study cycle;
  • You will leave in more than 2 weeks time**

**A strict requirement is that you apply at least 2 weeks before you leave for an Individual Travel Grant. If you're too late, we will no longer consider your application and you will not receive the grant. If there is a special reason for your late application, please inform us of your situation in time by sending an e-mail to studentexchange@ru.nl or contact us by telephone at tel. 024-3612053. We will discuss your situation and inform you further.

If you meet the requirements above, you are eligible to apply for an ITG.

How to apply for an Individual Travel Grant?

Please start your application for a stay abroad (studies or internship) in your Osiris account.
As soon as your faculty’s International Office has approved your application, it will be forwarded to Student Life and International Mobility, and then we will start your grant application. You will then (approximately end of April)  receive a confirmation email from us, with a link to your online grant application. Then:

After you have submitted your online application form, you will receive an email from us with your Grant Agreement and Learning Agreement. Then, please send the following documents to studentexchange@ru.nl two weeks before the start of your programme abroad at the latest:

  • The Grant Agreement, signed by you. Please read this document carefully!

As soon as we have processed your documents, we will send you an email with your provisional grant allocation (if applicable).

Are you going abroad for research? 
Please start your application for a stay abroad in your Osiris account and choose 'internship'. As soon as your faculty’s International Office has approved your application, it will be forwarded to Student Life and International Mobility, and then we will start your grant application. You will then receive a confirmation email from us, with a link to your online grant application. Then:

After you have submitted your online application form, you will receive an email from us with your Grant Agreement and the Letter of Approval (format). Then, please send the following documents to studentexchange@ru.nl two weeks before the start of your programme abroad at the latest:

  • The Grant Agreement, signed by you. Please read this document carefully!
  • A filled out Letter of Approval (docx, 64 kB) outlining the relevancy of your project abroad, signed by your supervisor at Radboud University or your faculty’s International Office.

As soon as we have processed your documents, we will send you an email with your provisional grant allocation (if applicable).

Advance payment of your grant

If you are allocated an Individual Travel Grant, you will receive an advance payment of 75% of the grant’s total amount on your bank account within approximately 4 weeks. You will receive the remainder of your grant after your period abroad has come to an end, provided that you have successfully submitted the required documents in time upon your return and meet all the requirements. Please see the section ‘Finalizing your Individual Travel Grant application’ below. If you do not meet all the requirements, you need to pay back the advance payment.

Change Form in case of changes during your stay abroad

In case of changes during your stay abroad, as far as e.g. ECs are concerned, or the period of your stay with a minimum alteration of 3 weeks in comparison to your original Learning Agreement, you need to fill in a so-called Change Form. You can submit this form via studentexchange@ru.nl.

Finalizing your Individual Travel Grant application

After your period of study, internship, or research abroad has come to an end, please send us the following documents to studentexchange@ru.nl within one month after the end of your programme abroad:

  1. After studying abroad:
  • A filled out and undersigned statement form. You will receive the statement form via email a few weeks before the end of your study abroad.
  • Your official transcript of records, as soon as you receive this from your host institution.
  • An online student report with photos of your experience abroad. You will receive a link to this online student report via email a few weeks before the end of your study abroad.
  1. After an internship abroad:
  • A filled out and undersigned statement form. You will receive the statement form via email a few weeks before the end of your internship abroad.
  • An online student report with photos of your experience abroad. You will receive a link to this online student report via email a few weeks before the end of your internship abroad.
  1. After research abroad:
  • A statement form (research), to be filled out and undersigned by your supervisor. You will receive the statement form via email a few weeks before the end of your research abroad.
  • An online student report with photos of your experience abroad. You will receive a link to this online student report via email a few weeks before the end of your research abroad.

Please note: you should send these documents to studentexchange@ru.nl within one month after the end of your study-related programme abroad. If you go travelling afterwards, your deadline is not extended and it is your own responsibility to make sure you send us the documents in time! We will then process your documents, and if you meet the requirements, we will send you the final grant allocation via email and you will receive the remaining balance on your bank account within approximately 4 weeks.

Contact

If you have any questions or remarks, don't hesitate to contact us via email: studentexchange@ru.nl.

In case you are returning home from your stay abroad prematurely due to exceptional circumstances out of your control, please send us an email (studentexchange@ru.nl).