Storing and sharing data

The following options are recommended for storing and sharing data during research. Note that storing and sharing after research (i.e., archiving and publishing) might require other solutions. See the page on archiving for more information.

Some faculties and research institutes at Radboud University have an RDM policy that requires researchers to use specific storage and sharing options. Before deciding which of the following options you can use, have a look at your institute's RDM policy to see which option your institute recommends.

Take into account that if you are working with personal data, choosing the correct storage solution is even more important and the options are limited.

Option

Storing

Sharing

Collaborating

Radboud Data Repository (RDR)[*]

yes

yes

no work-in-progress recommended

Radboud University network drives – Workgroup folders

yes

yes, but only with fellow RU researchers

yes, but only with fellow RU researchers

Radboud University personal drive (u-drive) [†]

yes

no

no

M365 OneDrive with RU account [**]

yes

yes, but only with fellow RU researchers

yes, but only with fellow RU researchers

M365 Teams (Sharepoint) with RU account [**]

yes

yes

yes

SurfDrive

yes, personal data only if encrypted

yes, personal data only if encrypted

yes, personal data only if encrypted

Surf FileSender

no

yes, personal data only if encrypted

no

* Not all research institutes are currently using the RDR, see if your institute has joined the RDR on this page

[†] A personal u-drive is not available for employees appointed after 1-1-2023

** In some research institutes, the use of M365 for storing research data is not recommended. Please read the RDM policy and guidelines of your research institute.

Not recommended

  • Personal cloud drives, such as Google Drive, Dropbox or a personal OneDrive
  • External drives, such as USB drives, external hard drives etc.