Registering a publication

Registering publications is a good way to give exposure to output of scientific research. The RIS interface allows you to easily register your scientific publications, making them visible in the Radboud Repository and search engines on the internet, and registering them as research output of your institute. This step-by-step guide gives you all the information you need to register a publication in RIS. For registering datasets, see the manual registering a dataset. Please contact the RIS servicedesk (ris@ubn.ru.nl) if you still have any questions on registering publications after following this manual.

Important note: Not all research institutes require researchers to register their publications in RIS themselves; some institutes will do this for you. You can check whether you are required to do so here.

Step 1: Getting started

In case the publication has more than one author, first check whether it has already been registered in RIS. If the publication in question appears in your result overview, the publication has already been registered and there is no need for you to register the publication again.

We advise you to have your publication at hand while registering it. Make sure you fill in as much information as possible to make you publication findable.

Step 2: Adding a new result

The process of registering a publication starts with clicking on results in the top menu bar and then selecting register:

This will take you to a new screen, where a pop-up window will appear. This pop-up allows you to select the result category, or the type of publication, you would like to register. Some result categories can be expanded by clicking the + displayed next to the result category. In most cases, the results category article in journal will apply best to a peer reviewed scientific article.

If you need help selecting the correct category, you can contact the RIS servicedesk (ris@ubn.ru.nl) for help.

Once you have selected a publication type, you can tick the personal key publication box to make your publication visible as a key publication on your Radboud University profile page:

Step 3: Adding authors

Add any other authors that have worked on the publication in question, in addition to your own name.  The following icons are visible in the authors menu:

The magnifying glass next to the empty author field opens a search field that allows you to find a colleague.

 The information icon displays employment data of the researcher in question.

Removes the author from this particular publication.

To change the order in which the authors appear, select a number from the drop-down menu to the left of the author's name.

Adding authors listed in RIS

Adding authors can be done in two ways:

1. You can type the last name of the author in the empty name field. If there are no other persons with the same last name in the system, the rest of the information will be filled in automatically. Check if this information is correct! If there are multiple persons with this last name, a pop-up will appear, allowing you to select the correct name by clicking on the box in front of it. Note that sometimes there are multiple entries for the same author in the help list. Always choose the author name that is preceded by a P (preferred).
2. Click the magnifying glass icon next to the empty author field. This will open a search field. Type the name of your the author in the search field and press enter. Next, click one of the three show buttons depending on the list of results you want to see. In the list, select the correct name by clicking on the box in front of it. Note that sometimes there are multiple entries for the same author in the help list. Always choose the author name that is preceded by a P (preferred).

Adding authors that are not listed in RIS

If the author can not be found in the list of researchers, i.e. when the search field does not yield any results, you can add external authors manually. Contact the RIS servicedesk (ris@ubn.ru.nl) in case an author from within Radboud University is missing. To add a new author, follow these steps:

1. First be sure to check the spelling of the author's name. This prevents double listing and/or misspelled entries. If you are sure the author is not in the system continue with step 2.
2. Enter the author’s name in the open fields name, initials, prefix (optional) and title (optional). Please note that prefix is a seperate field and a prefix should not be entered in the name field. For example, for the last name de Vries, enter Vries in the name field and de in the prefix field. Once all the fields are filled, press enter.
3. A pop-up screen saying “This is a new researcher or author in Metis” will open. Click add.

Step 4: Adding metadata

Rich metadata (i.e., information about your publication) allows others to find your publication. Therefore, it is important that the metadata of your publication is complete, logical and understandable. It is preferred to describe your metadata in English.

The metadata fields that are shown in the section bibliographic description vary per result category. Fields with a red asterisk are mandatory, but please do fill in the other fields as well.

Please pay particular attention to the following metadata fields:

• Journal: enter (part of) a title of a journal and a (list of) journal(s) will be presented. Select the journal of your choice. If known, the ISSN number is added automatically. If a journal is not present in RIS, a new title can be entered. After the corresponding ISSN number has been added by your faculty's Metis manager, the publication will become visible in the Radboud Repository.
• DOI: the Digital Object Identifier (DOI) is a unique and persistent number for your publication that is usually provided by the journal publisher. Adding the DOI (or another persistent identifier) will make sure there is a persistent link to the actual publication on your profile page. This will increase the amount of readers and the amount of citations.

Finally, you can link your publication to other publications and/or datasets by adding relevant publications in the related results section. In order to do so, click Add results & researchers... in the Related results section A new pop-up screen will appear that allows you to look for the publications you would like to add. You can only add publications and/or datasets that have already been registered in RIS. For registering datasets in RIS, see the manual on registering datasets.

Step 5: Changing the status of your publication

Once you've finished registering your publication in RIS, do not forget to change its status to input completed and click save in the top menu bar.

The Metis administrator of your faculty will now check your registration and make it public. Once your publication has the status public, it will appear on your Radboud University profile page and it will be findable in the Radboud Repository.

ISI Citations

After you've registered a publication in RIS, the ISI citation score (Thomson Reuters) of the publication will appear in the right upper corner of the RIS interface. This number shows how many times your article has been cited in Web of Science. The AIP only appears for IMR employees:

This number shows how many times your article is cited in Web of Science.